Fleet and Facilities Manager

Rex Moore Group, Inc.•Sacramento, CA

8d•$83,800 - $132,100•Onsite

About The Position

The Fleet & Facilities Manager is responsible for the strategic direction and day-to-day performance of Rex Moore’s vehicle fleet and company facilities, including offices, warehouses, field storage yards, and satellite facilities. The role owns fleet lifecycle strategy, compliance, cost management, facility operations, and capital planning, and leads the Fleet Manager, Fleet Coordinator, and Facilities Technician to support reliable, efficient field operations in a fast-paced construction environment. The manager establishes fleet and facilities strategies, policies, budgets, and processes; oversees vehicle and facility assets, vendors, regulatory compliance, and capital projects; and develops systems that can scale with company growth. The role produces monthly KPI dashboards and works with project managers, field leadership, corporate staff, Operations, and IT to resolve issues and improve cost, uptime, and service to field crews. Work is performed primarily in an office environment, with regular travel to company facilities, service yards, and field locations throughout the Sacramento region. The position requires navigating active construction sites and outdoor storage areas. Travel may be up to 25%.

Requirements

At least 5 years of fleet management experience, including at least 2 years managing a fleet of 75 or more vehicles in a construction, utility, or field-services environment.
Demonstrated facilities management experience, including vendor oversight, lease administration, and capital project coordination.
Proficiency with fleet management software and/or GPS/telematics platforms such as Verizon Connect, Samsara, or equivalent.
Strong knowledge of California DMV registration requirements, DOT regulations, and vehicle compliance.
Working knowledge of data analysis, budgeting, and business operations.
Ability to build and manage budgets and work with data analysis and cost reporting.
Strong organizational and project management skills, attention to detail, and follow-through.
Strong vendor negotiation and contract management skills.
Excellent communication skills with field crews, vendors, and executive leadership.
Ability to lead and develop a team, delegate execution, set clear expectations, and hold direct reports accountable.
Ability to work independently and own fleet and facilities outcomes end to end.
Ability to prioritize competing demands and make sound decisions quickly in a fast-paced field operations environment.
Ability to verbally communicate detailed and accurate instructions and information, and to hear and interpret detailed information, with or without correction.
Ability to sit at a desk for extended periods and walk and stand at facility and field locations.
Ability to push, pull, lift, and carry at least 10 pounds and occasionally lift or move up to 35 pounds.
Visual acuity, with or without correction, to read documents, analyze data, view a computer monitor, and proofread documents.
Ability to use fingers and hands to type, handle, feel, and reach; may occasionally need to stoop, kneel, and crouch during facility inspections or site visits.

Nice To Haves

Experience in electrical contracting, general contracting, or a comparable trade or field-services company.
Certified Automotive Fleet Manager (CAFM) or equivalent credential.
Facility Management Professional (FMP) or Certified Facility Manager (CFM) credential.
Experience managing a vehicle acquisition pipeline, including dealer relationships and upfitter coordination.
Familiarity with Section 179, bonus depreciation, and fleet asset management from a financial standpoint.

Responsibilities

Own fleet strategy, policy, vehicle lifecycle decisions, and capital planning for acquisitions, upfitting, and disposition.
Direct the Fleet Manager and hold the role accountable for vehicle uptime, compliance, and service-level standards.
Direct the Fleet Coordinator and ensure registration compliance and accurate DMV filings, documentation, and telematics data.
Set standards and review preventive maintenance performance; use fleet data and cost reporting to improve operations and reduce total cost of ownership.
Evaluate fleet composition as the company grows and lead financing, leasing, and ownership decisions with financial analysis.
Manage vendor relationships with dealers, upfitters, and fleet service partners; negotiate contracts and monitor pricing and turnaround commitments.
Coordinate fleet coverage and claims oversight with the insurance carrier and ensure MVR monitoring programs are maintained.
Administer the fuel program at a policy and cost level, review consumption trends, and identify savings opportunities.
Own facilities strategy and capital planning for company locations, including lease administration, renewals, and buildout projects.
Direct the Facilities Technician, set work priorities, review work quality, and ensure timely resolution of facility issues.
Develop and manage the annual facilities budget, track spending, and report variances to leadership.
Negotiate and manage contracts for janitorial, landscaping, security, HVAC, and other recurring facility services.
Ensure facilities comply with OSHA, fire code, and local regulatory requirements; maintain inspection records and drive corrective actions.
Lead office and warehouse space planning, moves, reconfigurations, and tenant improvement projects from scope through completion.
Maintain the inventory of company-owned tools, equipment, and shop assets, building tracking and accountability systems with Operations.
Coordinate with IT on facilities infrastructure needs, including access control, security cameras, and structured cabling.
Supervise and develop three direct reports: the Fleet Manager, Fleet Coordinator, and Facilities Technician; set expectations and conduct regular performance reviews.
Establish and maintain SOPs for fleet and facilities processes and build scalable systems.
Produce monthly KPI dashboards covering fleet utilization, maintenance costs, compliance status, and facilities spending; present findings and recommendations to leadership.
Identify and lead continuous improvement opportunities to reduce costs, improve uptime, and enhance field crews’ experience.
Serve as the primary contact for fleet and facilities issues across project managers, field leadership, and corporate staff.