Fleet Administrative

Gabrielli Truck Sales • New York, NY

5d • $23 - $28

About The Position

Gabrielli Truck Leasing (GTL), a division of Gabrielli Truck Sales and the Northeast’s largest commercial truck leasing and rental provider, is seeking a Fleet Administrative Assistant to support its Fleet Operations team. The role supports day-to-day operations through accurate recordkeeping and professional communication with customers and vendors. The work contributes to keeping customers’ trucks on the road and operations running smoothly.

Requirements

• At least 2 years of administrative support experience.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask in a fast-paced environment.
• Must pass a background check and drug test.
• High school diploma or GED required.

Nice To Haves

• Automotive or trucking industry administrative support experience.
• Experience with fleet management or dealership systems such as Enrich, Decisiv, Geotab, or similar.
• Associate’s degree.

Responsibilities

• Provide administrative support to the Fleet Director, Regional Managers, Supervisors, and Facility Managers.
• Prepare and maintain service department records, reports, and spreadsheets.
• Assist with preventative maintenance scheduling and follow up with customers.
• Process warranty claim documentation and assist with OEM portal updates.
• Compile photos, repair orders, and supporting files for Billback Estimates.
• Monitor and track out-of-service and substitute units, updating reports daily.
• Coordinate with Parts Administrators to ensure proper billing and returns processing.
• Prepare customer-ready correspondence, estimates, and compliance documentation.
• Maintain electronic filing systems for inspections, registrations, and repair orders.
• Support supervisors with timecard tracking, scheduling, and new-hire onboarding paperwork.
• Answer phones and emails, provide professional customer support, and route inquiries appropriately.
• Serve as a liaison between Leasing Fleet operations and other GTL departments, including Sales, Rental, and Retail Service.

Benefits

• Competitive salary with growth opportunities.
• Full benefits package including medical, dental, vision, and 401(k).
• Paid holidays.
• Paid time off, including paid vacation and sick/personal time.
• Career development within the Gabrielli organization.
• 401(k) with an employer match.
• Employer-paid life insurance benefit.
• Gym reimbursement program.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED