Fleet Maintenance Administrative Assistant - Year Round

Deer Valley Resort • Deer Valley, UT

1d • Onsite

About The Position

The Fleet Maintenance Administrative Assistant provides administrative support for Deer Valley Resort’s vehicle repair shop. The role helps maintain an efficient workflow by managing work orders, tracking vehicle repairs, and serving as the primary point of contact for shop-related needs. By minimizing interruptions to technicians and maintaining accurate records, the position contributes to the shop’s productivity and success. This is a flex year-round role that may include periods of layoff or reduced hours.

Requirements

• Strong organizational and communication skills and exceptional attention to detail.
• Proficiency in fleet management software and Microsoft Office Suite.
• Ability to work collaboratively with multiple departments and vendors.
• Valid driver’s license and clean driving record.

Nice To Haves

• Previous experience in an administrative or customer-facing role within a vehicle repair shop.
• Basic knowledge of vehicle and equipment repair.

Responsibilities

• Write and manage detailed work orders for vehicles and equipment entering the shop.
• Keep repair notes and parts information thorough, accurate, and up to date.
• Track repair costs, status reports, and vehicle downtime using fleet management software.
• Serve as the first point of communication for repair needs and assist staff, vendors, and other shop stakeholders.
• Represent the shop to customers and help technicians avoid interruptions.
• Gather information about repair needs and assign tasks to the appropriate technician.
• Help maintain parts inventory and participate in quarterly inventory audits.
• Coordinate with the purchasing department to order parts and supplies promptly.
• Monitor parts orders and follow up with vendors and suppliers as needed.
• Track vehicle locations and fleet assignments.
• Transport vehicles to outside vendors for repairs when necessary.
• Assist with shop equipment, supply needs, and facility organization.
• Provide hands-on assistance in the shop when needed.

Benefits

• Ski perks may include a Deer Valley season pass, free skiing or riding at other Alterra Resorts and select local Utah resorts, friends and family ski discounts, free staff ski lessons, and discounted rentals for winter staff.
• Subsidized meals at Employee Dining Rooms while on shift.
• Subsidized housing options for seasonal full-time staff.
• Staff discounts at restaurants, shops, and service providers in Park City.
• Healthcare options.
• 401(k) plan with company match.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed