Fleet Administrative

Gabrielli Truck Sales • Milford, CT

12h

About The Position

Gabrielli Truck Leasing (GTL), a division of Gabrielli Truck Sales and the Northeast’s largest commercial truck leasing and rental provider, is seeking a Fleet Administrative Assistant to support its Fleet Operations team. The role helps ensure smooth day-to-day operations, accurate recordkeeping, and professional communication with customers and vendors. It provides administrative support to fleet leadership and facility staff, assists with service and fleet documentation, and coordinates with customers and other GTL departments.

Requirements

• At least 2 years of administrative support experience; automotive or trucking industry experience is preferred.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask in a fast-paced environment.
• Must pass a background check and drug test.
• High school diploma or GED required.

Nice To Haves

• Automotive or trucking industry administrative experience.
• Experience with fleet management or dealership systems such as Enrich, Decisiv, or Geotab, or similar systems.
• Associate’s degree.

Responsibilities

• Provide administrative support to the Fleet Director, Regional Managers, Supervisors, and Facility Managers.
• Prepare and maintain service department records, reports, and spreadsheets.
• Assist with preventative maintenance scheduling and follow up with customers.
• Process warranty claim documentation and assist with OEM portal updates.
• Compile photos, repair orders, and supporting files for Billback Estimates.
• Monitor and track out-of-service and substitute units, updating reports daily.
• Coordinate with Parts Administrators on billing and returns processing.
• Prepare customer-ready correspondence, estimates, and compliance documentation.
• Maintain electronic filing systems for inspections, registrations, and repair orders.
• Support supervisors with timecard tracking, scheduling, and new-hire onboarding paperwork.
• Answer phones and emails, provide professional customer support, and route inquiries appropriately.
• Liaise between Leasing Fleet operations and GTL’s Sales, Rental, and Retail Service departments.

Benefits

• Competitive salary with growth opportunities.
• Full benefits package, including medical, dental, and vision plans.
• Paid holidays.
• Paid time off, including vacation and sick/personal time.
• 401(k) with employer match.
• Employer-paid life insurance benefit.
• Gym reimbursement program.
• Career development within the Gabrielli organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED