Fleet Administrative

Gabrielli Truck Sales • The Bronx, NY

4d

About The Position

Gabrielli Truck Leasing (GTL), a division of Gabrielli Truck Sales and the Northeast’s largest commercial truck leasing and rental provider, is seeking a Fleet Administrative Assistant to support its Fleet Operations team. The role helps ensure smooth day-to-day operations through accurate recordkeeping, administrative coordination, and professional communication with customers and vendors. The position also acts as a liaison between Leasing Fleet operations and other GTL departments. Gabrielli Truck Sales is an Equal Opportunity Employer and provides reasonable accommodations for employees and applicants with disabilities or who are pregnant, consistent with applicable law.

Requirements

• At least 2 years of administrative support experience.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask in a fast-paced environment.
• Must pass a background check and drug test.
• High School Diploma or GED required.

Nice To Haves

• Automotive or trucking industry experience.
• Experience with fleet management or dealership systems such as Enrich, Decisiv, or Geotab, or similar systems.
• Associate’s Degree.

Responsibilities

• Provide administrative support to the Fleet Director, Regional Managers, Supervisors, and Facility Managers.
• Prepare and maintain service department records, reports, and spreadsheets.
• Assist with Preventative Maintenance scheduling and follow up with customers.
• Process warranty claims documentation and assist with OEM portal updates.
• Help manage Billback Estimates by compiling photos, repair orders, and supporting files.
• Monitor and track Out-of-Service and Substitute units, updating reports daily.
• Coordinate with Parts Administrators to ensure proper billing and returns processing.
• Prepare customer-ready correspondence, estimates, and compliance documentation.
• Maintain electronic filing systems for inspections, registrations, and repair orders.
• Support supervisors with timecard tracking, scheduling, and new-hire onboarding paperwork.
• Answer phones and emails, provide professional customer support, and route inquiries appropriately.
• Liaise between Leasing Fleet operations and other GTL departments, including Sales, Rental, and Retail Service.

Benefits

• Competitive salary with growth opportunities.
• Full benefits package, including medical, dental, and vision coverage.
• Paid holidays.
• Paid time off, including paid vacation and sick/personal time.
• 401(k) with employer match.
• Employer-paid life insurance benefit.
• Gym reimbursement program.
• Career development within the Gabrielli organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED