Fleet Administrative

Gabrielli Truck Sales • Milford, CT

1d • $25 - $30

About The Position

Gabrielli Truck Leasing (GTL), a division of Gabrielli Truck Sales and the Northeast’s largest commercial truck leasing and rental provider, is seeking a Fleet Administrative Assistant to support its Fleet Operations team. The role helps ensure smooth daily operations, accurate recordkeeping, and professional communication with customers and vendors.

The assistant provides administrative support to fleet leadership and facility staff; maintains service records, reports, spreadsheets, and electronic files; assists with preventive maintenance scheduling and customer follow-up; processes warranty documentation and OEM portal updates; and helps prepare billback estimates. The role also tracks out-of-service and substitute units, coordinates billing and returns with Parts Administrators, prepares customer correspondence and compliance documents, and supports timecard tracking, scheduling, and new-hire onboarding. The assistant answers phones and emails and acts as a liaison between Leasing Fleet operations and GTL’s Sales, Rental, and Retail Service departments.

Requirements

• At least 2 years of administrative support experience; automotive or trucking industry experience preferred.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask in a fast-paced environment.
• Must pass a background check and drug test.
• High school diploma or GED required.

Nice To Haves

• Experience with fleet management or dealership systems such as Enrich, Decisiv, Geotab, or similar.
• Associate’s degree.

Responsibilities

• Provide administrative support to the Fleet Director, Regional Managers, Supervisors, and Facility Managers.
• Prepare and maintain service department records, reports, and spreadsheets.
• Assist with preventive maintenance scheduling and follow up with customers.
• Process warranty claim documentation and assist with OEM portal updates.
• Help manage billback estimates by compiling photos, repair orders, and supporting files.
• Monitor and track out-of-service and substitute units, updating reports daily.
• Coordinate with Parts Administrators to ensure proper billing and returns processing.
• Prepare customer-ready correspondence, estimates, and compliance documentation.
• Maintain electronic filing systems for inspections, registrations, and repair orders.
• Support supervisors with timecard tracking, scheduling, and new-hire onboarding paperwork.
• Answer phones and emails, provide professional customer support, and route inquiries appropriately.
• Liaise between Leasing Fleet operations and GTL’s Sales, Rental, and Retail Service departments.

Benefits

• Competitive salary with growth opportunities.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• 401(k) with employer match.
• Paid holidays.
• Paid time off, including paid vacation and sick/personal time.
• Career development within the Gabrielli organization.
• Employer-paid life insurance.
• Gym reimbursement program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED