Fiscal Analyst - Accounts Payable (FA2) - Seattle

State of Washington•King County - Seattle – Other, WA

6d•Remote

About The Position

The Fiscal Analyst 2 supports financial operations for the Department of Children, Youth, and Families (DCYF) in Region 4 as part of the Financial and Business Services Division and the Region 4 Business Operations Center. The position performs professional accounting and financial review duties to support fiscal controls and business practices. Under the guidance of the Regional Business Operations Specialist, the analyst reviews and interprets financial reports from systems including Enterprise Reporting, AFRS, the Purchasing System, and TEMS, applying GAAP, SAAM, contract requirements, and DCYF policies to help ensure accuracy and compliance. The work includes accounts payable processing, contract compliance monitoring, and financial reviews supporting programs across DCYF divisions in Region 4. The position is currently designated for telework. Telework arrangements may change based on business needs, and the employee must be willing to report to the office for IT or equipment support or if the role transitions to an in-office arrangement. The job requires assigned office hours of at least 40 hours per week.

Requirements

Bachelor’s degree, or equivalent education and experience totaling four years; professional experience may substitute for education.
Ability to take action to learn and grow.
Ability to take action to meet the needs of others.
Maintain assigned office hours of at least 40 hours per week and a good work attendance record.
Working knowledge of Microsoft Word, Excel, and Outlook; basic math skills; and ability to use a 10-key calculator.
Model socially responsible behaviors and values and act professionally and respectfully toward clients, colleagues, and others in the workplace and community.
Degrees must be from an accredited institution recognized by the U.S. Department of Education and CHEA, or a foreign equivalent verified by a NACES-approved organization.

Nice To Haves

Bachelor’s degree with at least 18 quarter or 12 semester hours in accounting, auditing, or budgeting, and one to two years of relevant professional experience; professional experience may substitute for education but generally not for the credit hours.
A master’s degree in a financial-related field or certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant may substitute for professional experience.
Ability to apply and adapt established accounting methods to varied transactions and to assemble, analyze, and prepare reports and statements involving complex financial data.
Ability to process large quantities of fiscal data consistently, accurately, and efficiently.
Ability to multitask and organize work to meet payment and reporting deadlines.
Excellent communication skills and ability to work effectively with staff at all levels.
Ability to optimize limited resources and support organizational goals.
Ability to coordinate with others.
Ability to learn specialized computer systems, including AFRS, Enterprise Reporting, CAMS, HRMS, Leave Tracker, and future programs implemented for the desk position.

Responsibilities

Maintain knowledge of applicable accounting principles, OFM policies and regulations, DCYF authorities and administrative policies, travel and procurement guidance, contract procedures, and regional and local policies.
Analyze financial reports and resolve accounts payable and/or accounts receivable discrepancies.
Prepare journal vouchers to correct discrepancies identified during report reviews or audits.
Review, analyze, and audit bank statements, confirmations, receipts, and revenue disbursements.
Review, verify, and correct accounting data in the Agency Financial Reporting System (AFRS).
Review TEMS requests for policy and procedure compliance, communicate required changes to staff, and process requests for payment.
Assist the Regional Business Operations Specialist with financial reports and budgets and help formulate corrective actions.
Review expenditure reports, verify accuracy, identify trends, and assist in developing corrective actions as needed.
Maintain purchasing records and resolve purchasing problems.
Review, approve, and allocate purchases to the proper budget and category, ensuring compliance with agency policies, rules, and regulations.
Prepare, compile, and provide fiscal reports, including monthly expenditure and budgetary reports.
Prepare annual year-end close reporting and actions, balance accounts payable and receivable to maintain accounting controls, and prepare fiscal-year-end accruals.
Process travel authorizations and arrange travel for clients and staff, ensuring authorizations are documented and logs are maintained according to policy.
Maintain travel itineraries and compile, reconcile, and prepare monthly travel expenses for payment.
Complete employee orientation and mandatory annual in-service and other required training within mandated timeframes.