Financial Systems Project Coordinator

EquipmentShare • Columbia, MO

2d • Remote

About The Position

EquipmentShare is hiring a Financial Systems Project Coordinator to support financial system implementations, integrations, enhancements, and process improvements across the organization. The position is fully remote and is based at the company’s Corporate Headquarters in Columbia, Missouri. The coordinator works with business, operational, accounting, and technical teams to clarify needs, coordinate project work, support testing and implementation, and maintain project and process documentation. The role also contributes to continuous improvement across the Financial Systems team.

The position requires strong organization, communication, prioritization, customer service, analytical, and problem-solving skills, along with the ability to learn systems and processes quickly. An associate degree in Business, Accounting, Information Systems, Finance, or a related field is preferred; equivalent experience is considered. At least two years of experience supporting business operations, finance, accounting, technology, or project-related work is preferred. Travel of up to 25% may be required for integration activities, branch visits, training, and go-live events.

Requirements

• Strong organizational, prioritization, communication, and time-management skills.
• Ability to facilitate meetings, document decisions, and follow up on commitments.
• Proficiency in Google Workspace or Microsoft Office.
• Strong customer service, analytical, and problem-solving skills.
• Ability to learn new systems, processes, and technologies quickly.
• Associate degree in Business, Accounting, Information Systems, Finance, or a related field; equivalent experience is also considered.
• At least 2 years of experience supporting business operations, finance, accounting, technology, or project-related work is preferred.
• Experience using project or service management platforms such as Monday.com, SolarWinds, Freshservice, Jira, or similar tools.
• Working knowledge of project coordination and Agile or Scrum practices.
• Ability to sit for prolonged periods at a desk and work on a computer.
• Ability to travel up to 25% based on business needs.

Nice To Haves

• Exposure to ERP systems, financial applications, software implementations, or system integrations.
• Familiarity with requirements gathering, process mapping, user acceptance testing, or change adoption.
• Experience supporting workflow automation, data quality, or process improvement initiatives.
• Project management, Scrum, or Agile certification, or interest in pursuing certification.
• Familiarity with construction, equipment rental, distribution, or dealership operations.

Responsibilities

• Coordinate intake, review, documentation, and prioritization of financial systems requests, helping determine whether work should be handled as support tickets, sprint items, or formal projects.
• Partner with stakeholders to clarify business needs, requirements, expected outcomes, scope, and priorities.
• Support projects from discovery and planning through testing, implementation, stabilization, and transition to ongoing support.
• Maintain project plans, timelines, milestones, action items, decision logs, and implementation checklists.
• Support backlog management, sprint planning, and Agile ceremonies as applicable.
• Coordinate meetings, document decisions, and follow up with owners on outstanding deliverables.
• Track risks, issues, dependencies, and blockers, and escalate concerns as needed.
• Develop an understanding of assigned financial systems, business processes, and operational workflows.
• Translate business needs into requirements, process documentation, user stories, and acceptance criteria as appropriate.
• Help investigate system and process issues and coordinate resolution with functional and technical teams.
• Assist with user acceptance testing, process validation, training, and user adoption.
• Identify recurring issues and opportunities to improve workflows, data quality, and operational efficiency.
• Maintain accurate, accessible project documentation, standard operating procedures, training materials, and knowledge-base content.
• Communicate project progress, outstanding items, risks, and decisions to stakeholders.
• Document common issues, resolutions, and lessons learned.
• Promote collaboration between business, operational, accounting, and technical teams.
• Contribute to continuous improvement across the Financial Systems team.

Benefits

• Competitive compensation.
• Full medical, dental, and vision coverage for full-time employees.
• Generous PTO and paid holidays.
• 401(k) with company match.
• Gym membership stipend and wellness programs, including opportunities to earn PTO and prizes.
• Company events and quarterly team activities.
• 16 hours of paid volunteer time per year.
• Career advancement, leadership training, and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree