Financial Systems Project Coordinator

EquipmentShare • Columbia, MO

3h • Remote

About The Position

EquipmentShare is hiring a Financial Systems Project Coordinator to support financial systems implementations, integrations, enhancements, and process improvements across the organization. The role coordinates financial systems requests and partners with stakeholders to clarify business needs, requirements, outcomes, scope, and priorities. It supports work from discovery and planning through testing, implementation, stabilization, and transition to ongoing support.

The coordinator maintains project plans and documentation, supports backlog management and Agile activities, tracks risks and issues, and communicates progress to stakeholders. The role also helps investigate system and process issues, supports user acceptance testing, training, and user adoption, and identifies opportunities to improve workflows, data quality, and operational efficiency. This is a fully remote position associated with EquipmentShare’s Corporate Headquarters in Columbia, Missouri, with travel required up to 25% based on business needs.

Requirements

• Strong organizational, prioritization, communication, and time-management skills.
• Ability to facilitate meetings, document decisions, and follow up on commitments.
• Proficiency in Google Workspace or Microsoft Office.
• Strong customer service, analytical, and problem-solving skills.
• Ability to learn new systems, processes, and technologies quickly.
• Associate degree in Business, Accounting, Information Systems, Finance, or a related field; equivalent experience will also be considered.
• At least 2 years of experience supporting business operations, finance, accounting, technology, or project-related work is preferred.
• Experience using project or service management platforms such as Monday.com, SolarWinds, Freshservice, Jira, or similar tools.
• Working knowledge of project coordination and Agile or Scrum practices.
• Must be able to sit for prolonged periods at a desk and work on a computer.
• Ability to travel up to 25% based on business needs.

Nice To Haves

• Exposure to ERP systems, financial applications, software implementations, or system integrations.
• Familiarity with requirements gathering, process mapping, user acceptance testing, or change adoption.
• Experience supporting workflow automation, data quality, or process improvement initiatives.
• Project management, Scrum, or Agile certification, or interest in pursuing certification.
• Familiarity with construction, equipment rental, distribution, or dealership operations.

Responsibilities

• Coordinate intake, review, documentation, and prioritization of financial systems requests, helping determine whether work should be handled as support tickets, sprint items, or formal projects.
• Partner with stakeholders to clarify business needs, requirements, expected outcomes, scope, and priorities.
• Support projects from discovery and planning through testing, implementation, stabilization, and transition to ongoing support.
• Maintain project plans, timelines, milestones, action items, decision logs, and implementation checklists.
• Support backlog management, sprint planning, and Agile ceremonies as applicable.
• Coordinate meetings, document decisions, and follow up with owners on outstanding deliverables.
• Track risks, issues, dependencies, and blockers, and escalate concerns as needed.
• Develop an understanding of assigned financial systems, business processes, and operational workflows.
• Translate business needs into requirements, process documentation, user stories, and acceptance criteria as appropriate.
• Help investigate system and process issues and coordinate resolution with functional and technical teams.
• Assist with user acceptance testing, process validation, training, and user adoption.
• Identify recurring issues and opportunities to improve workflows, data quality, and operational efficiency.
• Maintain project documentation, standard operating procedures, training materials, and knowledge-base content.
• Communicate project progress, outstanding items, risks, and decisions to stakeholders.
• Document common issues, resolutions, and lessons learned.
• Promote collaboration between business, operational, accounting, and technical teams.
• Contribute to continuous improvement across the Financial Systems team.

Benefits

• Competitive compensation.
• Full medical, dental, and vision coverage for full-time employees.
• Generous paid time off and paid holidays.
• 401(k) with company match.
• Gym membership stipend and wellness programs.
• Company events and quarterly team activities.
• 16 hours of paid volunteer time per year.
• Career advancement, leadership training, and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree