Refrigerated Systems Project Coordinator

ZERO ZONE INC•North Prairie, WI

1d•$95,000 - $115,400•Onsite

About The Position

The Refrigerated Systems Project Coordinator oversees refrigeration system installation projects from order entry through closeout under the direction of the Installation Operations Manager. The role ensures projects are completed safely, on schedule, within budget, and in compliance with customer requirements and installation standards. It serves as the primary liaison among customers, contractors, field teams, and internal departments. The position is primarily office-based, with occasional job-site visits and occasional travel.

Requirements

3–5 years of project management experience in construction, installation, refrigeration, or related industries.
Experience managing multiple projects concurrently.
Working knowledge of scheduling, budgeting, contracts, and construction processes.
Strong communication, organization, and relationship-management skills.
Ability to interpret refrigeration layouts, rack systems, electrical drawings, and floor plans to identify project requirements, constraints, and risks.
Ability to develop and execute project strategies to achieve organizational and customer objectives.
Effective problem-solving and decision-making abilities.
Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint, and with Smartsheet.
Adherence to job-site safety requirements and use of personal protective equipment when necessary.

Nice To Haves

Bachelor’s degree in construction management, project management, or a related field; equivalent experience will be considered.

Responsibilities

Read and interpret drawings, specifications, and contracts to determine material lists, labor requirements, timelines, and project pricing and execution needs.
Manage multiple installation projects, maintaining accountability for scope, schedule, budget, and overall execution.
Develop and monitor project schedules to achieve milestones and customer commitments.
Manage projects in the company's management system, currently IFS, including setup, scheduling, progress tracking, documentation, and invoicing.
Lead project risk assessments and develop mitigation plans for schedule, cost, and resource impacts.
Serve as the primary customer contact, provide project updates, and resolve issues.
Coordinate activities with contractors, vendors, electricians, refrigeration contractors, and field personnel.
Provide technical leadership and guidance for installation projects to contractors, customers, and internal teams.
Schedule and oversee installation resources to support efficient project execution.
Ensure compliance with contract requirements, quality standards, and safety expectations.
Review project documentation, invoices, change orders, and completion records.
Develop and manage project budgets, forecasts, labor plans, and cost controls throughout the project lifecycle.
Build and maintain effective relationships with customers and project stakeholders.
Analyze project performance and implement continuous improvement initiatives.
Analyze installation performance metrics, labor trends, schedule adherence, warranty events, and project profitability to identify improvement opportunities.

Benefits

Vacation and personal hours after 30 days
Competitive wages
Comprehensive benefits package, including medical, dental, vision, life insurance, short-term disability, long-term disability, AD&D, HSA/FSA, and EAP
401(k) and profit sharing
10 paid holidays
Flexible schedules
Casual dress code
Wellness programs and incentives
Steel-toe reimbursement
Employee engagement programs
One-time home computer reimbursement