Field Payroll Admin - Bilingual

Rosendin • Sterling, VA

2d

About The Position

The Field Payroll Admin 1 provides basic payroll administrative and clerical support to the Field Payroll team. The role focuses on accurate data entry, document handling, and routine payroll support while learning payroll processes, systems, and compliance requirements. This is a temp-to-hire position in Sterling, Virginia, with travel of up to 5%. Bilingual ability is preferred.

The work is primarily indoors and involves sitting for long periods, standing, walking, typing, carrying, pushing, and bending. Environmental conditions may vary, including fluorescent lighting and air conditioning. Noise is usually low to medium but can be loud on the jobsite. Occasional lifting of up to 30 pounds is required. Rosendin complies with the ADA and applicable state law, including consideration of reasonable accommodations.

Rosendin is an employee-owned electrical contractor and offers an Employee Stock Ownership Plan, competitive compensation, and benefits. The advertised pay range is $23.50–$31.00 per hour; pay may vary based on location, job-related experience, skills, and education.

Requirements

• High school diploma or equivalent.
• 0–2 years of payroll, HR, finance, or administrative experience.
• Basic understanding of payroll or HR administration.
• Strong attention to detail and data accuracy.
• Ability to follow instructions and maintain confidentiality.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.

Nice To Haves

• Bilingual ability preferred.
• Experience working with a union employer preferred.
• Payroll or HR coursework preferred.

Responsibilities

• Assist with collecting, scanning, and filing payroll documentation, including timecards, new-hire forms, and deduction documents.
• Perform basic data entry in time-entry and payroll systems under supervision.
• Distribute paychecks and pay statements as directed.
• Respond to routine payroll inquiries by conducting an initial review, routing or escalating issues as appropriate, and ensuring employees receive a clear and accurate response in a timely manner.
• Maintain organized and accurate employee payroll records.
• Support weekly payroll processing activities and follow established procedures, policies, and deadlines.
• Handle requests for hours reports, pay stubs, W-2s, and Verification of Employment (VOE).
• Collect, scan, and submit payroll documentation, including garnishment notices, 401(k) letters, tax deduction catchups, travel agreements, and promotions.
• Update time-entry software with employee, foreman, and general foreman information.
• Review regular timecards, retroactive requests, and missed time to ensure hours and pay information are reported accurately.
• Review employee pay rates for compliance with union contracts and labor laws.
• Submit requests and ensure certain employees have the devices and software access needed for their time-entry and payroll responsibilities.
• Perform other duties assigned based on the position’s role within the business unit.

Benefits

• Employee Stock Ownership Plan (ESOP).
• 401(k).
• Annual bonus program based on performance, profitability, and achievement.
• 17 PTO days per year plus 10 paid holidays.
• 3 days of paid sick leave each year.
• 3 days of paid bereavement leave each year.
• 3 days of paid jury duty leave.
• Medical, dental, and vision insurance.
• Bonding leave.
• Term life, AD&D, and voluntary life insurance.
• Disability income protection insurance.
• Pre-tax flexible spending plans for health and dependent care.
• Charitable giving match through the Rosendin Foundation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED