Field Operations Coordinator (Contract)

Traysar•Austin, TX

About The Position

Traysar is seeking a Field Operations Coordinator to own demonstrations and field tests from initial planning through close-out. The role covers scheduling, logistics, vendor coordination, equipment preparation and purchasing, on-site execution, teardown, and event documentation. The coordinator will work with heavy machinery at customer and test sites across the United States, including US Army and DoD locations, and will travel frequently, sometimes on short notice and to remote sites. This position is a one-month contract to start, with a possible extension based on need.

Requirements

Hands-on experience planning and running field demonstrations or field tests.
Experience planning and running conferences, trade shows, or industry events.
At least 3 years of experience in field operations, event operations, logistics, or project coordination.
A proven track record of running complex, multi-vendor events or projects on tight timelines.
Strong scheduling and organizational skills.
Exceptional attention to detail and disciplined use of checklists.
Comfort working outdoors in varied field-site conditions and around heavy equipment.
Ability to travel frequently within the United States, including extended stays at remote sites.
Valid driver's license.
Clear, direct communication with internal teams, vendors, and customers.

Nice To Haves

Military background.
Experience with heavy-equipment logistics, including oversized loads, flatbed transport, rigging, and rentals.
Experience operating at US government or DoD test sites and ranges, including site access and range coordination.
Experience with domestic shipping and freight coordination.
Purchasing and vendor management experience, including purchase orders, quotes, and budget tracking.
Startup experience and comfort working with ambiguity and taking on whatever the job requires.

Responsibilities

Plan and set up demonstrations and field tests, from selecting sites and defining requirements through preparing the final run-of-show.
Build and manage event timelines, track milestones, dependencies, and owners, and keep participants on schedule.
Coordinate heavy-equipment transport, freight, site access, permits, lodging, and team travel.
Source, manage, and coordinate vendors such as equipment rental providers, trucking companies, site services, fuel and power providers, and caterers.
Prepare equipment and supplies and develop and use checklists to ensure readiness.
Purchase equipment, tools, and consumables; track spending and maintain receipts and paperwork.
Run events on site by directing setup, managing daily schedules, coordinating with customers and site staff, and resolving problems in real time.
Lead event wrap-up and teardown, including packing out, returning rentals, shipping equipment, and leaving sites clean.
Close out events by reconciling costs, closing vendor purchase orders and invoices, and documenting lessons learned.
Travel frequently within the United States, often on short notice and to remote test sites.