Field Operations Coordinator

JRM Construction Management, LLC•Costa Mesa, CA

2d•$75,000 - $90,000•Onsite

About The Position

The Field Operations Coordinator supports the operational execution of projects across JRM Construction’s Southern California region, ensuring consistency, accuracy, and efficiency across field and system processes. Working closely with the Director of Field Operations, the Director of Project Management, and project teams, the role maintains project data integrity, supports field operations, and ensures adherence to operational standards from project setup through closeout. The position provides administrative and operational support to field leadership; manages project setup, project data, and Procore administration; reviews field compliance and reports deficiencies; coordinates jobsite material orders, inventory, printing, and container scheduling; processes labor timesheets and coordinates labor scheduling; and supports project completion and closeout.

Responsibilities

Provide administrative and operational support to the Director of Field Operations.
Partner with field leadership to align with operational standards and project execution priorities.
Organize and document project kickoff meetings for upcoming projects.
Review and approve new project entries in JRM systems to ensure complete and accurate setup.
Own project setup and data integrity in systems throughout the project lifecycle.
Enter and maintain project team changes in Project Creator as directed.
Set up Day 2 and Maintenance job numbers as required.
Serve as the JRM West Procore Administrator.
Set up new projects in Procore when job numbers are issued; upload initial drawings and establish project teams.
Maintain directory contacts for subcontractors, vendors, clients, and design teams, and assign and manage stakeholder permissions.
Upload and manage project documentation as requested.
Provide Procore training and support to Project Managers and APMs.
Distribute documentation retention forms for closed projects.
Review weekly superintendent compliance with operational standards, including daily logs, subcontractor meeting minutes, open and hot items lists, look-ahead schedules, dumpster tickets, and OSR logs.
Report compliance deficiencies and trends to the Director of Field Operations and Director of Project Management.
Manage JRM West jobsite material orders by receiving and confirming approvals, placing orders with approved vendors, verifying invoices against orders, and coding invoices for processing.
Maintain jobsite inventory logs in coordination with Superintendents.
Coordinate printing requests for project teams.
Manage mini container scheduling and ticket tracking.
Review and process JRM West in-house laborer timesheets.
Coordinate scheduling of Pacesetter labor.
Verify payroll hours are submitted for closed projects and restrict billing to closed job numbers unless approved.
Support project teams in driving project completion and issuing punch list completion letters to clients.
Monitor project closeout status and ensure required documentation is completed.
Provide backup for project controls functions, including material orders, during absences.