Field Operations Coordinator

JRM Construction Management•Costa Mesa, CA

7d•$75,000 - $90,000•Onsite

About The Position

The Field Operations Coordinator supports operational execution of projects across JRM Construction’s Southern California region, ensuring consistency, accuracy, and efficiency across field and system processes. Working closely with the Director of Field Operations, Director of Project Management, and project teams, the coordinator maintains project data integrity, supports field operations, and helps ensure adherence to operational standards from project setup through closeout. The role includes administrative and operational support for field leadership, project setup and systems management, and administration of JRM West’s Procore environment. It also supports field compliance reporting, jobsite procurement and operations, labor and payroll coordination, and project closeout. The position serves as backup for project controls functions, including material orders, during absences. For work performed in California, the annual salary range is $75,000–$90,000. The position is identified as on-site in the posting.

Responsibilities

Provide administrative and operational support to the Director of Field Operations.
Partner with field leadership to align operations with standards and project execution priorities.
Organize and document kickoff meetings for upcoming projects.
Review and approve new project entries in JRM systems for complete and accurate setup.
Maintain project setup and data integrity throughout the project lifecycle.
Enter and maintain project team changes in Project Creator as directed.
Set up Day 2 and Maintenance job numbers as required.
Serve as the JRM West Procore Administrator.
Set up new Procore projects after job numbers are issued, upload initial drawings, and establish project teams.
Maintain directory contacts for subcontractors, vendors, clients, and design teams, and assign and manage stakeholder permissions.
Upload and manage project documentation as requested.
Train and support Project Managers and APMs on Procore.
Distribute documentation retention forms for closed projects.
Review weekly superintendent compliance with operational standards, including daily logs, subcontractor meeting minutes, open and hot items lists, look-ahead schedules, dumpster tickets, and OSR logs.
Report compliance deficiencies and trends to the Director of Field Operations and Director of Project Management.
Manage JRM West jobsite material orders, including confirming approvals, ordering from approved vendors, and verifying and coding invoices for processing.
Maintain jobsite inventory logs with Superintendents.
Coordinate project-team printing requests.
Manage mini container scheduling and ticket tracking.
Review and process JRM West in-house laborer timesheets.
Coordinate scheduling of Pacesetter labor.
Verify payroll hours are submitted for closed projects and restrict billing to closed job numbers unless approved.
Support project teams in completing projects and issuing punch list completion letters to clients.
Monitor project closeout status and ensure required documentation is completed.
Back up project controls functions, including material orders, during absences.