Fertility Center Inventory and Logistics Coordinator

University Hospitals•Beachwood, OH

About The Position

The UHFC Inventory and Logistics Coordinator supports fertility administration and laboratory teams, including IVF cycle coordination, SART data entry, specimen logistics, patient records and consents, and communication with patients and external vendors. The coordinator must communicate effectively, work quickly and accurately, and collaborate with others. The role serves as a final safety check before patient IVF cycle starts and helps maintain laboratory quality control and regulatory compliance, including CAP, CLIA, DNV, and FDA requirements. It also involves handling protected health information in accordance with annual training, the UH Code of Conduct, and applicable UH policies and procedures. The position is based primarily at the Ahuja location and may require minimal travel between locations (the posting states “10%25”).

Requirements

Bachelor's degree in biology, biomedicine, biochemistry, or clinical lab science.
Excellent written and verbal communication skills.
Exceptional computer literacy and efficiency with technology.
Familiarity with Microsoft Office and Excel, and willingness to learn alternative software as needed.
Ability to work objectively and as part of a team.
Ability to maintain the highest level of confidentiality.

Nice To Haves

One or more years of medical laboratory experience.
EPIC EMR experience.
Current or recent experience working in a laboratory environment.
Understanding of basic research principles.
Data-entry skills with minimal errors.
Excellent analytical and problem-solving abilities.
Sound organizational skills.
Ability to multitask in a fast-paced environment.
Experience with the Epic Medical Record System.

Responsibilities

Participate in required departmental meetings, including the daily noon meeting, core lab meetings, and Fertility Impact Team (FIT) meetings.
Update cryo-inventory after frozen tissue specimens are shipped or discharged.
Check Engaged MD for consents and ReproTech forms before a patient cycle starts.
Serve as a final safety check for patient IVF cycle starts.
Update physicians, care teams, and patient charts with PGT test results from external vendors.
Update PGT test results in the SART database after a patient IVF cycle is completed.
Ensure cryo-consents and ReproTech forms are complete and uploaded to appropriate repositories.
Maintain and update data repositories for genetic material and documentation from outside agencies.
Generate SART data.
Track cycle-start arrangement analytics, including weekly volumes, PGT requisitions, treatment plans, consents, and Boarding Pass completion.
Help maintain laboratory quality control and regulatory compliance standards.
Perform other duties as assigned and comply with applicable policies and standards.
Safely and securely maintain protected health information.