Federal Senior Specialist Subcontracts Administrator

Maximus

12d•$90,780 - $125,000•Remote

About The Position

Serve as the primary liaison for subcontractors and assigned projects, balancing project requirements, compliance, and capture activities. Lead negotiations, oversee project completion with minimal oversight, and maintain strategic relationships with partners. Assist in influencing junior team members on procurement practices and federal standards, ensuring alignment with FAR and other federal contracting principles. Manage subcontract documentation in accordance with CPSR standards and audits. Work in a matrixed business environment across Operations and Business Development. In Operations, prepare and administer subcontract awards, task orders, and modifications consistent with customer requirements, government regulations, and Maximus procurement policies. Resolve complex subcontract issues, coordinate procurement packages and statements of work, negotiate terms and conditions, and monitor subcontractor performance. In Business Development, support proposal preparation, develop pricing and cost analyses and subcontractor management and small-business participation plans, negotiate teaming agreements and NDAs, and lead subcontractor price and technical negotiations. The position also leads compliance tracking and reporting, monitors service-level agreements, meets with subcontractors, vendors, and third-party auditors, develops business continuity, disaster recovery, and document-archiving reports, oversees external audits and vendor quality assurance audits, provides regular compliance updates to project management, and ensures staffing, operations, and quality management plans are kept current.

Requirements

Bachelor's degree and at least 5 years of experience.
Experience managing subcontracts under prime contract awards, including Cost Reimbursable, Firm Fixed Price, and Time & Material awards.
Understanding of FAR/DFARS, NDA and teaming agreement best practices, and CPSR compliance.
Proficiency with ERP systems, CLM systems, and Microsoft Office Suite, including Excel, Word, and PowerPoint.
Ability to work effectively in a fast-paced, matrixed environment with minimal oversight.
Experience supporting Federal Civilian and Department of Defense programs.
Excellent communication, leadership, and problem-solving skills.
Self-motivated, able to multitask, and able to make sound decisions in a timely manner.
Ability to independently handle complex subcontract negotiations and dispute resolutions in a highly technical environment.
Ability to work in diverse, high-expectation environments and collaborate across organizational levels.
Experience supporting CPSR-compliant audits and maintaining robust documentation.
Experience in a customer-service-oriented team environment within a matrixed organization.
Experience in fast-paced work environments with diverse assignments and collaborative teams across all levels.
Significant experience with CPSR-compliant policies and procedures and supporting audits.

Nice To Haves

Advanced degree or professional designation.
Experience with Coupa.

Responsibilities

Compile, analyze, and maintain subcontract data and historical documentation.
Identify and independently resolve complex subcontract issues, engaging stakeholders as needed.
Prepare and administer subcontract awards, task orders, and modifications in accordance with government regulations and Maximus policies.
Monitor subcontractor performance, including disputes, discrepancies, delivery timelines, and performance issues.
Evaluate subcontractor proposals based on pricing, capabilities, compliance, and performance history.
Coordinate with project managers, procurement, and finance to align subcontracting strategies with project objectives.
Represent the company with subcontractors, suppliers, potential subcontractors and suppliers, and government representatives.
Prepare subcontract requests for proposals and quotation packages, including statements of work and technical evaluations, and negotiate terms and conditions.
Support company proposal preparation, including price and cost analyses, subcontractor management plans, and small-business participation plans.
Negotiate and administer teaming agreements and NDAs with subcontractors during proposals.
Lead subcontractor price and technical negotiations to meet proposal objectives.
Lead compliance tracking for contract and vendor-agreement performance requirements.
Provide client, project, operations, and corporate compliance reporting and analytics.
Monitor and report on service-level agreements (SLAs).
Meet with subcontractors, vendors, and third-party auditors.
Develop business continuity, disaster recovery, and document-archiving reports.
Oversee external auditors and vendor quality assurance audits.
Deliver regular compliance updates to project management.
Ensure staffing, operations, and quality management plans are appropriately updated.
Maintain CPSR-compliant subcontract documentation and support audits.