Facility Services Coordinator

Penske•Phoenix, AZ

7d•Onsite

About The Position

This position is primarily responsible for supporting programs and processes under the Corporate and Enterprise Facility Services department. The associate will provide support and direction for customer/associate service and maintenance requests, accounts payable, and various other project-related activities and support for Capital projects. The Enterprise Facility Services department is responsible for the management of over 1,200 PTL & PL locations across the US and Canada and over $ 10 million in maintenance and non-capital project spending annually. This position will also assist with smaller capital expense projects as part of the Enterprise Facility Maintenance Programs.

Requirements

Bachelor's Degree in Business, Accounting, Engineering, Construction, Maintenance preferred. If no degree, equivalent work experience is required
Smartsheet certification (preferred), or other workorder/ticketing platform experience
Minimum 1 year of trades knowledge or experiment (strong plus)
Minimum 1 year of basic knowledge of various elements of the facilities including, but not limited to: lighting, janitorial services, HVAC systems, utility systems, roofing, paving, general maintenance, etc. preferred
Task Management (knowledgeable in the Trades)
General understanding of facility assets and programs preferred
Knowledge of ticketing/work order systems
Proficient knowledge in RFQ/RFP management , Vendor Management and Contract Management
Excellent skills in Microsoft word, excel, and windows word processing
Capital project administrative tasks
Capital project financial process
Strong analytical, problem-solving, and critical thinking skills.
Regular, predictable, full attendance is an essential function of the job
Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Nice To Haves

Smartsheet certification
Minimum 1 year of trades knowledge or experiment
Minimum 1 year of basic knowledge of various elements of the facilities including, but not limited to: lighting, janitorial services, HVAC systems, utility systems, roofing, paving, general maintenance, etc.
General understanding of facility assets and programs

Responsibilities

Provide primary support to the Enterprise Facilities Service Department through the Centralized Facility Maintenance Request System
Triage service requests and prioritize by urgency
Evaluate and assign national and non-national vendors
Gather, evaluate, and award proposals for services
Schedule and coordinate service activities for all locations
Maintain preventative maintenance (PM) schedules for all locations
Process all incoming invoices for payment in Chrome River and Tririga.
Maintain and Grow Enterprise Facility Service Programs by analyzing and evaluating locations that are not currently on a corporate-supported enterprise program
Provide quotes/pricing to District leadership
Onboard locations through the corporate process to maintain and increase facility and asset uptime and performance
Produce weekly and quarterly reporting for Facility Maintenance on a routine basis. Reports include: o Incoming/Outgoing work orders reporting. o Escalation of issues for services by category/vendor. o Various monthly and weekly transaction reporting.
Monthly presentation from update reports compiled by each department.
Support Capital Planning projects in conjunction with supervisor(lighting, LEED, etc)
Interact with external vendor accounts receivables departments to ensure clear communication and resolution of outstanding payments.
Other projects and tasks as assigned.