Facilities Services Coordinator

Corning•Hemlock, MI

2d•$66,224 - $91,058

About The Position

The Facilities Services Coordinator supports the day-to-day administrative and operational functions of the Facilities and Plant Maintenance departments at Corning’s Solar business. The role coordinates facility service programs, vendors, contractors, purchase requisitions, purchase orders, invoices, and service documentation while supporting facilities leadership, maintenance teams, and plant customers. The coordinator helps ensure that contracted services, preventive maintenance activities, workplace services, and facility projects are scheduled, documented, and completed safely, efficiently, and within budget. The position requires organization, attention to detail, customer focus, and the ability to manage multiple priorities in a fast-paced manufacturing environment. Standard hours are Monday through Friday during core business hours, with flexible support sometimes needed for start-up efforts, planned outages, shutdowns, vendor work, moves, and plant needs, including occasional weekends, evenings, or holidays.

Requirements

Strong planning, coordination, organizational, and time management abilities.
Excellent written, verbal, and interpersonal communication skills.
Ability to manage multiple priorities, deadlines, service requests, and stakeholders in a fast-paced environment.
Strong attention to detail and follow-through, particularly related to invoices, purchase orders, budgets, service records, and documentation.
Working knowledge of vendor coordination, service scheduling, contractor management, and maintenance support processes.
Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, PowerPoint, and Teams.
Ability to maintain accurate records, schedules, reports, and service documentation.
Ability to support process-improvement initiatives related to facilities services, purchasing, vendor coordination, and administrative workflows.
Positive attitude and strong customer-service mindset.
Personal initiative, ownership, and commitment to completing work accurately and on time.
Ability to build productive relationships across cross-functional groups.
Flexible and adaptable; willing to support work outside normal responsibilities to advance team and plant priorities.
Professional, dependable, organized, and able to handle confidential business and financial information appropriately.
Comfortable working independently while recognizing when to escalate concerns or seek direction.

Nice To Haves

Associate’s degree preferred.
3+ years of experience in facilities coordination, maintenance coordination, contractor management, procurement, office operations, workplace services, or a related industrial/manufacturing environment preferred.
Experience working with vendors, contractors, maintenance teams, service providers, and cross-functional plant personnel preferred.
Experience with purchase requisitions, purchase orders, invoice processing, budget tracking, or Accounts Payable coordination preferred.
Experience with work-order systems, CMMS platforms, scheduling tools, purchasing systems, or asset-management tools preferred.

Responsibilities

Serve as the primary contact for facilities vendors, contractors, service providers, and internal plant stakeholders.
Coordinate and schedule vendor services, preventive maintenance visits, inspections, repairs, deliveries, and project-related work.
Communicate work scope, schedules, site access, safety, permitting, and compliance requirements to vendors and internal teams.
Manage vendor onboarding and access requirements, including badging, insurance certificates, safety documentation, and required records.
Monitor vendor performance, service quality, completion status, responsiveness, and compliance; follow up on issues and escalate concerns as needed.
Create purchase requisitions (PTRs), coordinate quotes and bid documentation, and support purchase order creation, tracking, receipt, and closure.
Review invoices against purchase orders, quotes, contracts, and completed work; resolve invoice discrepancies with vendors, Finance, Accounts Payable, and internal stakeholders.
Track purchase orders, invoices, commitments, and spending to support facilities budget monitoring, forecasting, and reporting.
Maintain accurate vendor, service, purchasing, invoice, work-order, and compliance records within applicable CMMS, service-tracking, and purchasing systems.
Coordinate facilities service requests and provide timely communication and follow-up to employees, maintenance teams, vendors, and leadership.
Support facilities programs and workplace services, including uniforms, mobile equipment, lockers, space assignments, employee moves, furniture coordination, and related inventory tracking.
Coordinate workplace changes with IT, Security, HR, movers, furniture vendors, and department representatives.
Prepare leadership reports, presentations, meeting materials, communications, and operational updates; document action items and follow through on assigned priorities.
Maintain department procedures, safety and compliance documentation, operational reports, and files.
Identify and support process improvements that strengthen vendor coordination, purchasing workflows, recordkeeping, service delivery, and customer experience.
Build and maintain effective working relationships with contractors, service providers, maintenance, operations, procurement, EHS, Finance, and other internal partners.

Benefits

Company-wide bonuses and long-term incentives.
100% company-paid pension benefit with fixed contributions.
Matching contributions to a 401(k) savings plan; total company retirement contributions can reach between 7% and 12% of pay depending on age and years of service.
Medical, dental, and vision benefits.
Paid parental leave and family building support.
Fitness benefits.
Company-paid life insurance and disability benefits.
Disease management programs.
Paid time off.
Employee Assistance Program (EAP).
Recognition program to celebrate successes and reward exceptional contributions.