Facilities Coordinator - Office Services
About The Position
As a Facilities Coordinator in LJA’s Facilities department, you will help keep offices running smoothly and safely. The role oversees vendor relationships, coordinates maintenance and repairs, supports new-hire and relocation setups, and ensures facilities standards are consistently met. It is a hands-on position addressing urgent requests while planning long-term improvements to support the employee experience and operational efficiency across LJA offices. The salary range is $26.45–$31.25 per hour. The role requires travel up to 75% and includes physical activities such as lifting up to 50 pounds, bending, walking, kneeling, pushing and pulling, standing for extended periods, and working on ladders. Candidates must pass background checks and drug screenings and maintain ongoing eligibility for company travel and security access.
Requirements
- High school diploma or equivalent.
- Valid driver’s license with a clean driving record.
- At least 1 year of experience in facilities support.
- Strong customer service skills and excellent written and verbal communication skills.
- Ability to multitask, stay organized, and meet demanding deadlines.
- Proficiency with Microsoft Office.
- Willingness and ability to travel up to 75%.
- Ability to lift up to 50 pounds, bend, walk, kneel, push and pull, stand for extended periods, and work on ladders.
- Ability to pass background checks and drug screenings and maintain ongoing eligibility for company travel and security access.
Nice To Haves
- Experience in facilities coordination, construction support, or vendor management.
- Familiarity with preventive maintenance and safety compliance practices.
- Experience using FreshService or other ticketing software.
- A reputation for being detail-oriented, adaptable, and proactive in a fast-paced environment.
Responsibilities
- Provide stakeholders with regular updates on facility conditions and service requests.
- Review and complete FreshService tickets accurately and follow through on requests.
- Coordinate and schedule preventive and routine maintenance.
- Manage vendors, including identifying providers, obtaining COIs and W-9s, reviewing proposals, overseeing performance, and processing invoices.
- Support HR, IT, and business leaders with new-hire workspace setups, including workstation preparation, supplies, access cards, and IT coordination.
- Coordinate office relocations, space assignments, and floor plan updates.
- Inspect progress on renovations, build-outs, and office improvements.
- Oversee preventive maintenance of HVAC systems, office equipment, and facility infrastructure.
- Conduct monthly and quarterly site safety inspections.
- Provide onsite support to departments with special requests or facility needs.
Benefits
- Employee Stock Ownership Plan (ESOP).
- Paid time off, paid holidays, and a full office closure between Christmas and New Year’s.
- Multiple health and dental plan options.
- Pet insurance and mental-health support.
- Paid maternity and parental leave.
- Tuition reimbursement and in-house courses.
- Referral bonuses.
- Company-sponsored volunteer days and philanthropic initiatives.
- Memberships to industry organizations.
- Internal mobility and career growth opportunities.
- LJA social events, employee sports teams, and bring-your-kid-to-work day.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
