Office & Facilities Coordinator

Cox Communications • Irvine, CA

2d • Onsite

About The Position

The Office & Facilities Coordinator is a full-time, onsite role responsible for facilities operations, workplace experience, and office coordination within Cox Enterprises’ leased office space in Irvine, California. The coordinator is the primary onsite contact for internal stakeholders, vendors, and building management regarding the company’s occupied premises. The role supports operational continuity, timely issue resolution, vendor management, and a positive employee experience through a visible onsite presence.

Responsibilities include maintaining the workplace and its amenities, coordinating building and maintenance issues with property management, managing vendors and work orders, supporting office moves and space planning, and coordinating employee and guest access, deliveries, meetings, and events. The coordinator also supports budgets, invoices, and capital and operating expense projects and conducts quarterly business reviews with vendors.

This position is onsite five days a week, with no remote or hybrid option, and is scheduled for 40 hours per week. The stated hourly base pay range is $32.07–$48.13; additional compensation may include commission and/or an incentive program. Applicants must be authorized to work in the United States without current or future sponsorship.

Requirements

• Bachelor’s degree in a related discipline and up to 2 years of experience, or an alternative combination such as 4 years of related experience without a degree.
• Strong knowledge of Microsoft product suite, building management, work-order systems, budgeting, and payment systems.
• Experience in facilities operations, office coordination, workplace services, or property support.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities in an onsite environment.
• Ability to troubleshoot facilities, technology, and workplace issues.
• Strong customer-service mindset focused on employee experience and communication.
• Ability to use basic maintenance tools, including a hammer, screwdriver, and wrench.
• Ability to lift up to 25 pounds.
• Authorization to work in the United States for any employer without current or future sponsorship; OPT, CPT, STEM/OPT, and visa sponsorship are not available.

Nice To Haves

• Experience in hospitality or customer service.
• CPR certification.
• Bilingual Spanish skills.
• Experience in property management.

Responsibilities

• Maintain a strong onsite presence to support employee experience, identify operational needs, and resolve facilities issues and initiatives promptly.
• Lead routine inspections of company-occupied spaces.
• Coordinate with property management to address building-system issues affecting leased spaces and minimize operational disruption.
• Oversee the lifecycle, maintenance, and performance of furniture, fixtures, and equipment (FF&E).
• Manage breakroom operations and workplace amenities.
• Maintain the availability and organization of print-room supplies and shared equipment.
• Manage janitorial services and ensure vendor performance meets company standards.
• Coordinate with the landlord on mechanical and electrical systems to support proactive upkeep and compliance.
• Communicate challenges to management and recommend solutions.
• Coordinate vendor onboarding, escorts, and onsite walkthroughs.
• Execute event setup, takedown, and operations.
• Participate in the Cultural & Wellness Committee.
• Coordinate employee and guest access badges for company areas.
• Receive and coordinate FedEx/UPS deliveries and secure company shipments.
• Coordinate space planning within the leased footprint and arrange and facilitate office moves.
• Schedule conference rooms and office needs for leadership visits and group meetings.
• Manage facility work orders, coordinate vendors, oversee invoicing, and support onsite office guests.
• Manage capital and operating expense projects related to company space.
• Host quarterly business reviews with vendors to ensure contractual obligations are met.

Benefits

• At least 16 hours of paid time off per month.
• Seven paid holidays per calendar year.
• Bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
• Benefits may include medical, dental, and vision insurance; 401(k); sick leave; parental leave; flexible vacation/wellness days; and/or PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level