Office & Facilities Coordinator

Cox Enterprises • Irvine, CA

3d • $32 - $48 • Onsite

About The Position

The Office & Facilities Coordinator is a full-time, onsite role responsible for facilities operations, workplace experience, and office coordination within Cox Enterprises’ leased office space in Irvine, California. The coordinator is the primary onsite point of contact for internal stakeholders, vendors, and building management regarding the company’s occupied premises. The role supports operational continuity, timely issue resolution, vendor management, and a positive employee experience through a visible onsite presence.

The position oversees the condition and operation of company-occupied spaces, workplace amenities, furniture and equipment, janitorial services, access badges, deliveries, events, office moves, and conference-room needs. It also coordinates facilities work orders, vendor services, invoicing, and capital and operating expense projects, and supports guests and leadership visits.

Requirements

• Bachelor’s degree in a related discipline and up to 2 years of experience, or an alternative combination such as 4 years of related experience without a degree.
• Strong knowledge of the Microsoft product suite, building management, work-order systems, budgeting, and payment systems.
• Experience in facilities operations, office coordination, workplace services, or property support.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities in an onsite environment.
• Ability to troubleshoot facilities, technology, and workplace issues.
• Strong customer-service mindset focused on employee experience and communication.
• Ability to use basic maintenance tools, including a hammer, screwdriver, and wrench.
• Ability to lift up to 25 pounds.
• Must currently be authorized to work in the United States for any employer without current or future sponsorship; OPT, CPT, STEM/OPT, and visa sponsorship are not available.

Nice To Haves

• Experience in hospitality or customer service.
• CPR certification.
• Bilingual Spanish skills.
• Experience in property management.

Responsibilities

• Maintain an onsite presence to support employee experience, identify operational needs, and resolve facilities issues and initiatives in a timely manner.
• Lead routine inspections of company-occupied spaces.
• Coordinate with property management to address building-system issues affecting leased spaces and minimize operational disruption.
• Oversee the lifecycle, maintenance, and performance of furniture, fixtures, and equipment.
• Manage breakroom operations and workplace amenities.
• Maintain and organize workplace support resources, including print-room supplies and shared equipment.
• Manage janitorial service delivery and ensure vendor performance meets company standards.
• Coordinate with the landlord on mechanical and electrical systems to support proactive upkeep and compliance.
• Communicate challenges to management and recommend solutions.
• Coordinate vendor onboarding, escorts, and onsite walkthroughs.
• Set up, take down, and support events; participate in the Cultural & Wellness Committee.
• Coordinate employee and guest access badges for company areas.
• Receive and coordinate FedEx/UPS deliveries and secure company shipments.
• Coordinate space planning within the leased footprint and arrange and facilitate office moves.
• Schedule conference rooms and office needs for leadership visits and group meetings.
• Manage work orders, coordinate vendors, oversee invoicing processes, and support onsite office guests.
• Manage capital and operating expense projects related to company space.
• Host quarterly business reviews with vendors to verify contractual obligations are met.

Benefits

• At least 16 hours of paid time off per month.
• Seven paid holidays per calendar year.
• Bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
• Potential health care insurance, including medical, dental, and vision coverage.
• Potential 401(k) retirement planning.
• Potential sick leave, parental leave, flexible vacation/wellness days, and/or PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level