Facilities Manager

Nantucket Conservation Foundation•Nantucket, MA

6d•$90,000 - $100,000

About The Position

The Facilities Manager supports the Nantucket Conservation Foundation’s mission by ensuring the safe, efficient, and responsible operation and maintenance of its administrative buildings, maintenance facilities, program facilities, and organization-owned residences. The position oversees day-to-day facilities operations, maintenance, repairs, and employee housing, and coordinates staff, contractors, inspections, and routine maintenance so buildings and infrastructure remain safe, functional, and well-maintained. Working closely with the Director of Land Management, the Facilities Manager supports facilities budgeting, prioritizes maintenance and replacement needs, and contributes to long-term planning for buildings and infrastructure. The role also supports NCF programs and staff, ensures regulatory compliance, manages vendors and property records, and assists the Land Maintenance team with property, grounds, trails, roads, equipment, vehicles, and minor building maintenance as needed. This is a full-time, year-round position beginning in early January. The regular schedule is 40 hours per week, Monday through Friday, 8 a.m. to 4 p.m.; hours may vary for particular projects or responsibilities, and weekend work is required for certain nonprofit events. Salary ranges from $90,000 to $100,000, commensurate with experience and qualifications. Potential housing is available, and work-related transportation is provided during working hours.

Requirements

Bachelor's degree in facilities management, construction management, building sciences, business administration, property management, or a related field, or an equivalent combination of education and relevant professional experience.
At least 3–5 years of progressive experience in facilities management, property management, building operations, construction, or a related field.
Demonstrated experience managing building and facility maintenance, repairs, and operations, including preventive maintenance and repair programs.
Working knowledge of HVAC, electrical, plumbing, fire protection, and building envelope systems.
Experience developing and managing operating budgets and supporting capital improvement planning.
Experience coordinating and supervising contractors, vendors, and service providers.
Knowledge of workplace safety practices, regulatory requirements, building codes, and compliance standards applicable to facilities and residential properties.
Strong organizational and recordkeeping skills, including the ability to maintain asset, inspection, maintenance, and project records.
Ability to identify maintenance and safety issues, troubleshoot problems, and coordinate appropriate solutions.
Strong written and verbal communication skills and the ability to communicate effectively with staff, residents, contractors, vendors, and organizational leadership.
Ability to work independently, prioritize multiple projects, and respond effectively to urgent maintenance and operational needs.
Valid driver's license and ability to safely operate organizational vehicles and equipment as required.
Ability and willingness to perform hands-on maintenance and property management tasks and work outdoors in varying weather conditions.

Nice To Haves

Experience managing facilities and properties across multiple sites or locations.
Experience managing employee housing, residential properties, or institutional housing programs, including inspections and housing assignments.
Experience developing and implementing multi-year capital improvement plans and long-term asset replacement strategies.
Experience managing complex capital projects, renovations, adaptive reuse, or new construction.
Familiarity with Massachusetts building codes, housing regulations, environmental regulations, and permitting processes.
Experience with emergency preparedness, disaster response, and continuity planning for buildings and residential properties.
Experience with energy management, sustainability initiatives, utility monitoring, and environmentally responsible building practices.
Experience supervising staff or leading cross-functional teams.
Familiarity with construction management, project estimating, contract administration, and procurement processes.
Relevant professional certifications, such as Certified Facility Manager (CFM), OSHA training, or other related certifications.

Responsibilities

Oversee operations, maintenance, inspections, and repairs of NCF-owned buildings and facilities across multiple sites.
Manage building systems and preventive maintenance programs, coordinating staff and contractors to keep facilities safe, functional, well-maintained, and cost-effective.
Manage NCF-owned employee and visitor housing, including assignments, move requests, inspections, and documentation of property conditions, deficiencies, and repairs.
Support development and management of annual operating and capital budgets and maintain long-term capital improvement plans.
Maintain records of organizational assets, inspections, warranties, and projects, and support facilities-related grant, donor, and board-approved initiatives.
Ensure facilities and residential properties comply with applicable regulations, safety standards, and organizational policies.
Develop and maintain emergency preparedness procedures and serve as the primary contact for building inspections, audits, and regulatory reviews.
Procure, oversee, and evaluate facilities contractors, consultants, and service providers, ensuring contractual, insurance, performance, and safety requirements are met.
Collaborate with departments to support NCF programs and operational needs; coordinate building access, space use, minor renovations, and improvements.
Provide technical guidance for new facilities and adaptive reuse of existing structures.
Communicate facilities-related information to senior leadership, staff, residents, and external partners, including maintenance activities, schedules, safety concerns, and operational needs.
Support the Land Maintenance team with property, grounds, trail, road, equipment, vehicle, and minor building maintenance as needed.
Assist with property management planning, identify and report maintenance issues, and ensure equipment and vehicles are maintained in a safe, clean, and functional condition.
Perform hands-on maintenance and property management tasks and work outdoors in varying weather conditions.