Facilities Manager

Intermountain Centers•Tucson, AZ

About The Position

The Facilities Manager is responsible for the safe, reliable, compliant, and cost-effective operation of assigned properties and facilities. The role leads daily building operations, preventive and corrective maintenance, vendor performance, workplace and program-service support, budgets, risk management, emergency readiness, and improvement projects. The position partners with employees, program teams, tenants, landlords, Finance, Procurement, vendors, and leadership to maintain functional facilities, protect organizational assets, control costs, and deliver a high-quality occupant experience. The role also oversees facility projects and service delivery, supports safety and regulatory compliance, manages vendor and contractor performance, and leads assigned staff. The Facilities Manager maintains an approved schedule and acceptable attendance level and performs other related duties as assigned.

Requirements

High school diploma or equivalent, plus relevant technical, facilities, construction, property, or business training.
At least five years of progressively responsible experience in facilities, property operations, building maintenance, engineering, construction, or a related discipline, including vendor, budget, and project responsibility.
Valid driver’s license, acceptable motor vehicle record, and required vehicle documentation if travel between sites is assigned.
Minimum age of 18 years.
Valid AZ DPS Level I fingerprint clearance card, which must be maintained throughout employment.
CPR, First Aid, and AED certification if required, which must be maintained throughout employment.
Current valid driver’s license, 39-month Motor Vehicle Report, and proof of vehicle registration and liability insurance meeting insurance requirements.
Initial current negative TB test result if required; the employer provides the test.

Nice To Haves

Bachelor’s degree in facilities management, engineering, construction, business, real estate, or a related field.
Experience with multi-site operations, occupied administrative or program-service facilities, CMMS/work-order systems, lease coordination, capital planning, emergency response, or regulated or nonprofit environments.
CFM, FMP, CPM, RPA, LEED, OSHA, trade certification, or another relevant credential.

Responsibilities

Oversee daily operations across assigned properties, including access, utilities, landscaping, parking, waste, security, cleaning, and occupant services.
Conduct site reviews, resolve service disruptions, and maintain consistent operating standards across the portfolio.
Develop and manage preventive, predictive, and corrective maintenance programs for HVAC, electrical, plumbing, fire/life safety, vertical transportation, building controls, and other assets.
Maintain work-order, asset, warranty, inspection, and service records; investigate repeat failures and drive corrective action.
Define scopes, obtain quotes, coordinate lease-responsibility reviews, recommend vendors, monitor work, verify completion, and validate invoices in accordance with approval requirements.
Manage contractor safety, access, insurance, licensing, service levels, documentation, and performance improvement.
Prepare and manage operating and capital budgets, forecasts, purchase requests, contracts, and variance explanations.
Report facility performance, spending, risks, incidents, backlog, compliance status, vendor results, and project progress to leadership.
Maintain required permits, inspections, records, emergency plans, drills, incident response, business continuity support, and compliance with applicable codes, policies, and safety requirements.
Protect life and property during emergencies, coordinate qualified responders, notify stakeholders, and complete root-cause and follow-up reviews.
Plan and deliver renovations, repairs, relocations, sustainability initiatives, and capital improvements from scope through closeout.
Communicate planned work and service impacts, respond to occupants and program teams, and improve facility functionality, accessibility, reliability, and satisfaction.
Set priorities, coach assigned staff, coordinate cross-functional work, and reinforce safe practices.
Maintain an approved schedule and acceptable level of attendance.
Perform other duties related to the general nature of the position.