Facilities Manager

The Gowan Co.•Chualar, CA

18d

About The Position

The Facilities Manager oversees the day-to-day operations and maintenance of the company’s facilities, office supplies, visitor management, travel and event logistics, procurement of office equipment and supplies in coordination with departments such as IT, and administrative support including fleet management assistance. The role supports the smooth operation of the office environment. This is a full-time, salaried exempt position reporting to Greg Finatti. Occasional travel may be required for offsite events or fleet management duties, and the role requires flexibility to address urgent issues that may arise after normal business hours.

Requirements

3–5 years of experience in facilities management or office administration.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks in a fast-paced environment.
Excellent interpersonal and communication skills.
Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
Experience coordinating with vendors and service providers.
Ability to troubleshoot and resolve facility-related issues.
Ability to manage physical aspects of office facilities, including inspections and minor repairs.
Flexibility to handle urgent issues that may arise after normal business hours.

Nice To Haves

Bachelor’s degree in Business Administration, Facilities Management, or a related field.
Familiarity with travel booking systems and fleet management.

Responsibilities

Manage daily office operations, including cleanliness, maintenance, and overall functionality.
Ensure office supplies, including stationery and pantry items, are stocked and reordered as necessary.
Serve as the primary point of contact for vendors and service providers, including cleaning, security, and maintenance personnel.
Oversee timely facility repairs and maintenance, including HVAC, plumbing, and electrical systems.
Ensure facilities are well-maintained, safe, and compliant with health and safety regulations.
Inspect premises regularly to identify areas requiring attention or improvement.
Develop and maintain relationships with external contractors for repairs, renovations, and routine maintenance.
Assist with coordinating and scheduling visitors and ensure they are greeted and directed appropriately.
Prepare and manage visitor badges or access credentials as required.
Arrange employee travel, including flights, hotels, and car rentals.
Track travel documentation and expenses and ensure adherence to company travel policies.
Assist with planning and organizing company events, meetings, and conferences.
Coordinate event logistics, including venue selection, catering, and audio-visual setup.
Assist with the company fleet program, including vehicle maintenance schedules and coordination with drivers.
Maintain vehicle registration, insurance, and compliance records.
Coordinate with IT to procure office equipment such as computers, printers, and other technology.
Monitor office equipment inventory and ensure timely procurement.
Manage vendor relationships and negotiate pricing for office supplies, equipment, and services.
Perform other duties as assigned.