Facilities Manager

Ohio Living • Lincoln, NE

7d

About The Position

The Corporate Manager of Facilities plans, organizes, develops, and directs the Environmental Services Department across Ohio Living life plan communities, including maintenance, housekeeping, laundry, and security where applicable. The position oversees preventative and contractual care of community facilities, ensuring quality work and adherence to budgetary needs and company standards, as well as federal, state, and local regulations. The goal is to maintain facilities in a clean, safe, and comfortable manner.

The role provides corporate oversight and support to Directors of Environmental Services, including operational, financial, asset, project, staffing, quality, compliance, customer-service, and risk-management responsibilities. It also supports capital planning and projects, preventative maintenance, regulatory readiness, staff development, and the continuity of services across communities.

Requirements

• High school diploma or equivalent.
• At least five years of experience in maintenance and environmental services operations management.
• Experience in a long-term care facility, hospital, or other related medical facility.
• Knowledge of housekeeping and laundry practices, procedures, standards, guidelines, and regulations in a long-term care environment.
• Strong knowledge of boilers, HVAC, generators, and mechanical, electrical, and plumbing systems.
• Experience reading and interpreting blueprints.
• Knowledge of building codes, Life Safety Code (LSC), NFPA, EPA, and OSHA regulations.
• Proficiency with Windows, Microsoft Office (Word, Excel, and PowerPoint), and the internet.
• Ability to read, write, speak, and understand English.
• Valid driver's license and acceptable driving record.
• Must be insurable under professional liability and crime coverage policies according to insurance carrier underwriting standards.

Nice To Haves

• Bachelor's degree in a related field.

Responsibilities

• Oversee Environmental Services Department operations and Directors of Environmental Services across life plan communities.
• Monitor compliance with Life Safety Code, OSHA requirements, company standards, work-order completion, preventative maintenance, and asset-management practices.
• Assist with identifying capital spending priorities, developing annual budgets, negotiating utility contracts, and maintaining departmental operations within budget.
• Review operational contracts and make recommendations.
• Manage maintenance costs and physical assets, and support the planning and completion of unit turnovers and capital improvement projects.
• Obtain multiple contractor bids and assist in managing capital projects from start to finish.
• Review monthly financial preliminaries for accuracy and coordinate corrections with communities and Finance.
• Oversee maintenance, housekeeping, laundry, and security activities across the life plan communities.
• Support evaluation, troubleshooting, maintenance, and repair of technical components, including HVAC, pumps, and motors.
• Review housekeeping and laundry functions and recommend improvements to maintain clean, safe environments and effective linen and personal-laundry services.
• Review work orders and hold staff accountable for completing them within 24–48 hours.
• Assist in developing and maintaining written departmental policies and procedures.
• Monitor wastewater and water treatment plant compliance where applicable, and serve as a Director of Environmental Services when needed.
• Provide training and guidance to promote quality assurance.
• Inspect facilities and equipment, follow up on work orders and regulatory tasks, and monitor resident satisfaction.
• Ensure ongoing preventative-maintenance and quality-assurance programs are developed, implemented, and maintained.
• Assist in developing and implementing correction plans for environmental concerns or deficiencies found during quality-assurance and state or city survey inspections.
• Monitor compliance with licensure and certification requirements for nursing homes and residential care facilities.
• Maintain confidentiality of resident and staff information and ensure departmental staff follow safety and OSHA requirements.
• Advise Directors of Environmental Services, determine staffing and scheduling needs, and support hiring, performance evaluation, accountability, and staff development.
• Participate in planning, scheduling, conducting, and monitoring in-service training, on-the-job training, and orientation programs.
• Communicate with community Executive Directors and Administrators, respond to resident and staff needs and complaints, and uphold residents’ personal and private property rights.
• Manage departmental functions and teams to help ensure a safe environment for residents, staff, and visitors.
• Coordinate services with other departments, participate in committees and meetings, and provide written or oral reports.
• Promote compliance with state, local, and federal codes by conducting mock surveys.
• Assist with security functions where applicable and help develop, implement, and maintain emergency-disaster programs.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED