Facilities Manager
About The Position
The Facilities Manager supports the maintenance, repair, safety, functionality, and operational readiness of the central office and coordinates equipment and facility-related ordering for field offices. The role oversees building systems, equipment, grounds, vendor services, and facility-related projects to support safe, efficient, and compliant operations. In partnership with operations, accounting, and central office personnel, the Facilities Manager supports procurement of facility supplies, equipment, and services, with a focus on cost efficiency, service quality, and continuity of operations. The position coordinates maintenance and preventive maintenance, conducts facility and vendor-work inspections, and manages corrective actions and facility-related projects. It also administers building access controls and related records, manages supplier and contractor relationships, places orders and processes requisitions, and develops procedures and controls for facility operations and purchasing. The role prepares reports on maintenance, vendors, procurement, savings, and performance indicators, and may require domestic U.S. travel.
Requirements
- Bachelor’s degree from an accredited college or university; qualifying full-time experience in facilities management, building operations, maintenance, construction coordination, or a related field may substitute for education on a year-for-year basis.
- At least three years of progressively responsible experience in facilities management, building operations, maintenance coordination, vendor management, or project management in a multi-site or high-volume environment.
- Experience covering building systems, preventive maintenance, vendor and contractor management, work order coordination, construction or renovation projects, access control, facility compliance, purchasing, contract administration, and budget tracking.
- Proficiency in Microsoft Office applications, particularly Excel.
- Strong organizational, analytical, communication, and interpersonal skills.
- Ability to manage multiple priorities, coordinate cross-functional activities, analyze operational data, and work effectively with internal and external stakeholders.
- Valid driver’s license.
Responsibilities
- Coordinate maintenance, repair, and upkeep of building systems, equipment, electronics, and grounds; plan and follow preventive maintenance schedules; and support renovations or new construction as applicable.
- Inspect facilities, equipment, and completed vendor work for safety, maintenance, and operational issues; direct corrective action and help ensure compliance with company policies and applicable legal, regulatory, and ethical standards.
- Manage facility-related projects and planning, including maintaining inputs to the Facility Resource Ordering Guide (FROG) Pro Forma planning and project models, and coordinate with facilities, central office, and operations stakeholders to support timely facility provisioning.
- Manage building access controls, key control processes, access databases, related vendor resources, and records for maintenance, facility support, and operational readiness.
- Develop and maintain relationships with contractors, suppliers, and service providers; negotiate service terms and pricing; monitor performance; and help ensure service quality, responsiveness, and continuity.
- Order facility supplies, equipment, repair parts, and other operational items; process requisitions, replenish inventories, receive and stock freight, and ensure timely provisioning of facilities and field offices.
- Develop and manage standard operating procedures, service level expectations, purchasing card administration processes, and internal controls for standardized, compliant facility and purchasing practices.
- Support facility-related procurement by identifying, evaluating, and selecting suppliers and service providers based on price, quality, functionality, service levels, and delivery performance in alignment with company objectives.
- Prepare reports on maintenance activity, vendor performance, procurement activity, cost savings, and departmental performance indicators; investigate spending anomalies and provide management with progress and status updates.
- Conduct and attend staff meetings, issue written and oral instructions, respond to inquiries, support process improvement initiatives, and perform other assigned duties.
- Travel domestically within the U.S. as required.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
