Facilities Manager

Kaufman Rossin•Miami, FL

23d•Onsite

About The Position

Kaufman Rossin is seeking a Facilities Director to provide strategic leadership for facilities operations, office services, and workplace experience across its South Florida offices, with limited oversight of its New York City location. This newly defined role oversees the Miami headquarters and offices in Fort Lauderdale, Boca Raton, and Palm Beach Gardens. It is fully on-site at the Miami headquarters, with periodic travel to other South Florida offices and occasional travel to New York City. The role oversees building operations and maintenance, construction and renovation projects, vendor relationships, purchasing and inventory, and facilities budgeting. It also supervises Miami reception, housekeeping, and office services staff, supports their development, and partners with firm leadership on long-range space planning and capital projects.

Requirements

At least 7 years of progressive facilities management experience, including at least 3 years in a leadership or director-level role.
Strong vendor management, contract negotiation, budgeting, and cost-control skills.
Experience supervising and developing administrative, office services, or facilities support teams.
Strong project management skills, including experience coordinating office construction or renovation projects.
Excellent interpersonal and communication skills, with the ability to work effectively across all levels of a professional services firm.
Strong organization, attention to detail, and the ability to manage multiple priorities in a hands-on, people-facing role.
Proficiency in Microsoft Office Suite.
A valid driver’s license and availability for the required on-site presence and travel.

Nice To Haves

Experience managing facilities operations across multiple office locations.
Bachelor’s degree in facilities management, business administration, or a related field; equivalent work experience will be considered.
Certified Facility Manager (CFM) or FMP designation.
Familiarity with facilities management or work order software.
Bilingual proficiency in English and Spanish.

Responsibilities

Oversee day-to-day facilities operations and conduct site visits to maintain consistent safety, cleanliness, and operational standards across locations.
Manage preventive and corrective maintenance, including HVAC, plumbing, electrical systems, carpet cleaning, furniture repairs, and general building upkeep.
Coordinate office build-outs and renovation projects with contractors, architects, and building management.
Manage facilities-related vendor relationships, negotiate service agreements, evaluate vendor performance, and source and onboard vendors as needed.
Approve and process vendor invoices, maintain accurate records, and manage purchasing requests and vendor accounts within established budget authority.
Supervise Miami reception, housekeeping, and office services staff, ensuring appropriate reception coverage and consistent front-of-house service.
Coach and develop team members, conduct performance reviews, and foster a service-oriented culture aligned with the firm’s people-first values.
Oversee purchasing and inventory for furniture, groceries, kitchen supplies, office supplies, and other consumables across locations.
Develop and manage the annual facilities budget, track expenditures, report variances, and identify cost savings without compromising quality or workplace experience.
Partner with firm leadership on long-range space planning and capital projects.