Facilities Manager

Century Vision Global•Dartmouth, MA

12d

About The Position

Claris Vision is an eye care organization formed in 2011 by bringing together leading New England practices. The Facilities Manager oversees the maintenance, safety, security, and efficient operation of buildings, equipment, and facility systems. The role ensures facilities are well maintained, meet applicable health and safety requirements, and provide a safe, clean, productive environment for employees, customers, and visitors. The ideal candidate is organized, detail-oriented, patient-focused, and able to balance clinical responsibilities with operational and logistical duties in a fast-paced ophthalmology practice. The position oversees facility operations and maintenance, preventive maintenance, building-system repairs and inspections, safety and compliance activities, vendor and contractor relationships, budgets and expenses, asset and space management, and responses to emergencies and projects. It also maintains facility records and provides management with regular reports on facility conditions and operations. Duties may change at any time with or without notice. Claris Vision is committed to nondiscrimination and equal employment opportunity, and values diversity in thought and culture.

Requirements

Previous experience in facilities management, building maintenance, or operations supervision.
Knowledge of building systems, preventive maintenance, workplace safety, and contractor management.
Experience with budgeting, vendor negotiations, and maintenance planning.
Strong leadership and team management skills.
Excellent organizational and time-management abilities.
Effective communication and problem-solving skills.
Ability to prioritize multiple maintenance requests and projects.
Strong attention to detail and commitment to safety.
Ability to manage budgets and control operating costs.
Ability to respond to urgent facility issues when necessary.
Must possess the physical, mental, and cognitive skills needed to complete essential tasks, including learning, remembering, focusing, categorizing, and integrating information for comprehension, problem-solving, and timely decision-making.

Nice To Haves

Associate or bachelor's degree in Facilities Management, Engineering, Building Management, Business Administration, or a related field.
Proficiency in Microsoft Office and facilities maintenance management software.

Responsibilities

Oversee daily operations and maintenance of buildings, grounds, and facility equipment.
Develop and implement preventive maintenance programs.
Coordinate repairs, inspections, and servicing of HVAC, electrical, plumbing, lighting, and other building systems.
Keep facilities clean, organized, functional, and well maintained; respond promptly to maintenance requests and emergencies.
Ensure compliance with applicable building codes, fire safety regulations, OSHA requirements, and environmental standards.
Conduct facility inspections and risk assessments; maintain emergency response plans, evacuation procedures, and safety documentation.
Coordinate fire drills, safety inspections, corrective actions, and measures to reduce workplace risks.
Coordinate external contractors, service providers, and maintenance vendors; obtain and review quotations and monitor vendor performance, service quality, and contractual obligations.
Ensure contractors follow established safety policies and site procedures.
Prepare and manage facilities operating and maintenance budgets; monitor utilities, maintenance costs, and supply expenditures.
Identify cost-reduction and operational-efficiency opportunities; maintain records of expenses, purchase orders, invoices, and contracts.
Maintain inventories of facility equipment, tools, furniture, and other assets.
Coordinate office moves, space planning, renovations, and facility upgrades; monitor the condition and lifecycle of building systems and equipment.
Maintain facility records, maintenance logs, inspection reports, and equipment manuals.
Coordinate responses to equipment failures, utility interruptions, leaks, and other facility emergencies.
Establish maintenance schedules and ensure projects are completed on time and within budget.
Provide management with regular reports about facility conditions, maintenance activities, and operational concerns.
Perform other duties and activities as required; duties, responsibilities, and activities may change at any time with or without notice.