Facilities Manager

NODA AI•Austin, TX

12d•Hybrid

About The Position

The Facilities Manager owns the physical infrastructure supporting NODA AI’s Austin operations, including its office, hardware and integration labs, equipment storage, and secure areas. The role is responsible for building management, maintenance, safety, physical security, and space planning as the company grows from prototype development to production and field delivery. It is a hands-on ownership role that combines safety and compliance with the ability to work at startup speed. The Facilities Manager partners closely with the VP of Operations, Office Manager, IT, Security, and Engineering to keep facilities safe, compliant, and ready for operational needs. The position is based in Austin, Texas, with a hybrid work arrangement. The role may expand as NODA grows, with potential progression to Senior Facilities Manager or Head of Facilities and Security.

Requirements

At least 5 years of facilities management experience, ideally in a lab, manufacturing, engineering, R&D, defense, or high-growth environment.
Working knowledge of OSHA, fire, and building code requirements.
Demonstrated experience coordinating building matters and managing facilities contracts and contractors.
Track record of delivering build-outs, relocations, or office expansions on time and on budget.
Experience managing facilities budgets, processing invoices, and tracking facilities-related expenses.
Strong organizational skills and ability to manage concurrent projects, vendors, and priorities while maintaining attention to detail.
Excellent written and verbal communication skills and ability to build relationships across the organization, with contractors, and with building management.
Proactive, solutions-oriented approach, including identifying needs and resolving issues independently.
U.S. citizenship is required due to ITAR regulations, along with the ability to obtain and maintain a DoD security clearance.

Nice To Haves

Experience in defense technology, aerospace, government contracting, or a similarly regulated environment.
Familiarity with physical security systems, access control, and visitor management in a secure or controlled environment, including NISPOM requirements or SCIF construction and accreditation.
Experience with lithium battery storage, hazardous materials handling, or lab safety programs.
Facilities certifications such as FMP, CFM, or SFP.
Familiarity with facilities management software or CMMS platforms.
Existing security clearance.

Responsibilities

Own the operation and maintenance of NODA AI’s Austin office, lab, and storage facilities, ensuring they are safe, secure, and functional.
Serve as the primary contact for building management and landlords, coordinating maintenance requests, building updates, access control, security systems, HVAC, and other building matters.
Develop and manage preventive maintenance programs for HVAC, electrical, power, and lab infrastructure.
Manage office access, badge systems, and physical security protocols with IT and the Facility Security Officer, in line with NISPOM and DoD requirements.
Support the build-out and upkeep of secure spaces as classified work grows.
Maintain a safe workplace in accordance with OSHA, fire code, and local regulatory requirements.
Establish safe storage and handling procedures for lithium batteries, hazardous materials, and test equipment.
Own emergency protocols, inspection records, permits, and facility certifications.
Support Engineering with lab setup, equipment installation, power and network needs, and workspace reconfiguration.
Coordinate equipment shipping, receiving, and storage for test events and field demonstrations.
Identify and manage facilities improvement projects, including space planning, reconfiguration, equipment upgrades, and expansions.
Manage contractors, architects, and vendors on build-outs, relocations, and new site options from scope through completion.
Manage facilities vendor relationships, contracts, invoicing, and performance oversight for maintenance, security, and building services.
Manage facilities budgets, track expenses, and provide regular facilities-spend reporting to leadership.
Partner with the Office Manager to coordinate day-to-day office needs and facilities work.

Benefits

Premium medical, dental, and vision coverage with zero paycheck premiums for the employee and family.
401(k) retirement savings plan with company match.
Equity grants for new hires.
Unlimited PTO.
11 paid holidays and a company holiday calendar that includes a holiday hiatus in November and December.
Generous parental leave.
Military leave for annual training or service requirements.
FSA, DCFSA, and HSA.
Professional development opportunities.
Access to One Medical.
Free 24/7 mental health resources, including therapy, and additional work-life services such as free legal and financial support.
Competitive salary and opportunities for career growth.