Facilities Manager

Cerebral Palsy Inc•Green Bay, WI

12d

About The Position

The Facilities Manager is responsible for the effective operation, maintenance, safety, security, and stewardship of the Agency’s facilities, grounds, equipment, and physical assets. The role ensures facilities are safe, functional, welcoming, cost-effective, and appropriately maintained to support the Agency’s mission and programs. The Facilities Manager is an operational partner to leadership, staff, program teams, vendors, contractors, and building occupants. The position combines day-to-day facilities management with preventative maintenance, budgeting and forecasting, vendor oversight, regulatory compliance, emergency preparedness, and long-term facilities planning. The role requires an organized, analytical, service-oriented professional who can work independently, prioritize competing needs, manage contractors, and proactively identify problems. Responsibilities include maintaining buildings and grounds, supporting pool maintenance and emergencies, coordinating facility services and repairs, keeping records and supplies, overseeing vendors and contractors, managing facilities budgets and capital plans, supporting safety and regulatory compliance, responding to staff needs, and coordinating events and facility improvement projects. The manager may directly supervise maintenance, custodial, or other support staff, depending on the Agency’s structure. The position may require responding to after-hours calls from the security monitoring system.

Requirements

3–5 years of experience in facility maintenance and strong mechanical skills, or a combination of education and trade experience.
General knowledge of HVAC, plumbing, and electrical systems.
Familiarity with local building codes, OSHA, and safety standards.
Willingness to become a Certified Pool Operator within six months of hire.
Experience managing budgets and vendor contracts.
Proficient computer skills, including Microsoft Office and other maintenance-related systems.
Strong verbal and written communication and negotiation skills.
Ability to work independently and with a variety of team members.
Strong attention to detail.
Ability to maintain regular and reliable attendance and willingness to work flexible hours as needed.
Personal vehicle required.
Valid Wisconsin driver’s license required.
Successful completion of a background check and drug screen.

Responsibilities

Oversee day-to-day operation and maintenance of Agency buildings, grounds, mechanical systems, equipment, and related physical assets.
Provide the Aquatic Department with pool maintenance, chemical checks, and emergency support as needed, including pool shock and cleaning.
Develop and maintain a comprehensive preventative and routine maintenance program.
Conduct regular facility inspections and identify maintenance, safety, security, and improvement needs.
Coordinate repairs and maintenance while minimizing disruption to programs and staff.
Maintain inventory of maintenance supplies and tools.
Maintain records of inspections, repairs, warranties, service agreements, equipment, and facility assets.
Coordinate snow removal, landscaping, janitorial services, waste removal, pest control, and other facility-related services as applicable.
Respond to urgent facility issues and coordinate emergency repairs; answer after-hours emergency calls from the security monitoring system.
Identify, evaluate, select, and manage vendors and contractors; obtain and evaluate quotes and proposals.
Monitor contractor performance, work quality, schedules, costs, and compliance with contractual requirements, and review invoices for accuracy.
Develop productive relationships with local contractors and service providers.
Develop and manage the facilities operating budget in collaboration with the Director of Finance.
Monitor facility expenditures, identify cost savings and operational efficiencies, and prepare cost estimates for maintenance, repairs, replacements, and capital improvements.
Help develop multi-year capital improvement and asset-replacement plans.
Promote a safe environment for employees, volunteers, clients, and visitors.
Coordinate facility safety and regulatory inspections and corrective actions.
Ensure appropriate maintenance of fire protection, alarms, emergency systems, elevators, HVAC systems, and other critical infrastructure, as applicable.
Monitor compliance with applicable federal, state, and local building, fire, occupational safety, accessibility, and environmental requirements.
Oversee Safety Data Sheets and some safety training.
Respond to staff facility-related needs and concerns and communicate facility disruptions, repairs, projects, and safety concerns.
Support Agency events and special activities requiring facility setup, equipment, or logistical coordination.
Coordinate facility improvements and renovation projects.
Assist leadership in evaluating major capital needs and developing project priorities.
If assigned staff report to the position, provide clear direction, establish performance expectations, promote safe work practices, and ensure work is completed efficiently.