Facilities Manager

Maybelle Center • Portland, OR

25d • $72,000 - $78,000 • Onsite

About The Position

The Facilities Manager provides direct supervision and guidance to the maintenance and housekeeping departments and ensures that mechanical equipment and building systems function properly through routine and preventive maintenance. The role is responsible for maintaining a clean, safe, compliant, and homelike physical environment for residents and staff, and responding to residents’ requests for assistance.

This is an on-site, full-time position, generally scheduled Monday through Friday for eight hours per day. Evening and weekend work may be required to address urgent emergencies. The manager participates in a shared on-call rotation for facility operations.

The Facilities Manager plans and oversees maintenance, vendor services, facility improvements, capital projects, compliance and safety activities, departmental staff, budgets, inventory, supplies, and organization-owned vehicles. The position also provides hands-on maintenance support as needed and collaborates with other departments to support timely, cost-effective service to residents and staff.

Requirements

• At least 3 years of experience in an environmental or facilities management role.
• Pass an extensive, state-mandated background check; a pre-employment background check is also required.
• Bachelor’s degree or an equivalent combination of education, relevant certifications, and hands-on experience.
• Hands-on experience performing minor repairs and maintenance.
• Knowledge of budget management and building supply and equipment purchasing.
• Knowledge of cleaning chemicals and janitorial safety experience.
• Strong knowledge of Microsoft Office Suite.
• Strong problem-solving skills.
• Ability to work with frequent interruptions.
• Strong attention to detail.
• Strong interpersonal and communication skills, including active listening and the ability to build trust and rapport with residents and colleagues.
• Commitment to person-centered care, trauma-informed practices, professional workplace conduct, and HIPAA privacy standards.
• Ability to work independently and as part of a team.
• Ability to remain calm under pressure and manage challenging behaviors with empathy.
• Ability to meet the stated physical demands, including frequently lifting and/or moving up to 50 pounds.

Responsibilities

• Maintain and manage a master calendar for ongoing, seasonal, and cyclical maintenance and replacement or refurbishment needs in resident units, common areas, mechanical rooms, and administrative offices.
• Manage vendor contracts to support cost-effectiveness, quality, and timely service.
• Ensure regular maintenance and inspection of equipment and building systems for safety and reliability.
• Oversee resident room preparation for new admissions.
• Identify and manage approved facility improvement projects through completion.
• Assist in planning and executing capital improvement and building projects.
• Provide hands-on maintenance support and technician coverage as needed.
• Maintain compliance with regulatory standards and organizational and departmental policies and procedures, including annual inspections and state surveys.
• Ensure building systems, equipment, and common areas meet applicable safety, fire, and life-safety requirements.
• Identify facility safety hazards and ensure deficiencies are resolved in a timely manner.
• Coordinate routine safety inspections, preventive maintenance, and corrective actions.
• Support infection prevention and control practices in collaboration with appropriate departments.
• Supervise housekeeping and maintenance staff and prioritize tasks and workflow.
• Oversee staff hiring, training, development, performance, and evaluations.
• Collaborate with other departments to provide timely, efficient, and cost-effective service to residents and staff.
• Represent the Environmental Services Department at interdepartmental meetings, including managers’, safety, infection control, and other applicable committee meetings.
• Assist with budget development, monitor financial performance, and implement corrective actions as needed.
• Identify and implement process improvements to enhance service quality for residents and staff.
• Maintain inventory records and purchase equipment and supplies for facility operations.
• Keep abreast of new equipment, products, and technology to assess their effectiveness and efficiency.
• Oversee scheduling, maintenance, and repairs for organization-owned vehicles.
• Ensure compliance with vehicle licensing, safety, and inspection requirements.
• Respond to residents’ requests for assistance while maintaining a homelike atmosphere.

Benefits

• 100% employer-paid health insurance for employees, with dependent coverage options available.
• Employer-paid life and disability insurance.
• 401(k) with a dollar-for-dollar match up to 4%, eligible after 60 days.
• TriMet pass or parking reimbursement.
• 10 paid holidays and over 6 weeks of paid time off.
• Employee Assistance Program for mental health, financial, and personal support.
• Flexible Spending Account for healthcare and dependent care expenses.
• Meal provided during on-site shift.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager