Facilities Manager

Bisnow•Jersey City, NJ

20d•Onsite

About The Position

The Facilities Manager oversees maintenance, safety, cleanliness, and the overall condition of multiple properties in Jersey City, New Jersey. This is a hands-on, fully on-site leadership role involving work alongside maintenance staff, contractor coordination, building inspections, repairs, and operational follow-through. The manager leads a small maintenance team, manages vendors and projects, tracks budgets and records, and keeps leadership informed about facility needs and progress. Occasional evening, weekend, and emergency work may be required.

Requirements

At least 5 years of experience in facilities management, building maintenance, property maintenance, or a related field.
Strong hands-on knowledge of building systems, including HVAC, plumbing, electrical, and general repairs.
Experience supervising maintenance staff and coordinating outside contractors.
Experience managing multiple buildings or a large, complex facility.
Ability to troubleshoot maintenance problems and determine appropriate solutions.
Strong organizational skills and ability to manage competing priorities.
Experience managing vendor relationships, obtaining quotes, and tracking expenses.
Comfort using work-order software, email, spreadsheets, and other basic technology.
Strong communication skills and a service-oriented mindset.
Valid driver's license.
Ability to work 100% on-site in Jersey City and travel between properties.
Availability for occasional evening, weekend, and emergency work.
Ability to perform the physical requirements of the role, with or without reasonable accommodation.

Nice To Haves

Experience in commercial facilities, residential property management, healthcare, hospitality, or other multi-site environments.
Familiarity with New Jersey building codes, fire safety requirements, and facility inspections.
Experience coordinating renovations and construction projects.
Experience implementing preventative maintenance programs.
Technical training, trade certifications, or a related degree.

Responsibilities

Oversee daily maintenance and physical operations across multiple properties, conducting routine walkthroughs and addressing issues with building systems and spaces.
Perform minor repairs and maintenance tasks when appropriate, and oversee HVAC, plumbing, electrical, lighting, doors, flooring, and other building systems.
Develop and execute preventative maintenance schedules; maintain an organized inventory of tools, supplies, equipment, and replacement parts.
Respond to maintenance emergencies and coordinate repairs while minimizing disruption to operations.
Supervise maintenance employees, assign and schedule work, set expectations, support and train staff, and hold them accountable for performance and quality.
Track maintenance requests, assign work, verify completion, and communicate issues, timelines, and completed work to on-site personnel and senior leadership.
Manage contractor, service-provider, and vendor relationships; obtain and evaluate quotes, negotiate pricing, coordinate schedules, oversee work, and verify invoices against approved quotes and completed work.
Track vendor contracts, service agreements, warranties, and scheduled maintenance, and identify opportunities to reduce costs and improve vendor performance.
Coordinate small- to medium-sized renovation, repair, and improvement projects, including scopes, timelines, material needs, cost estimates, budgets, and contractor oversight.
Coordinate project work during evenings or weekends when necessary; track progress, update leadership, conduct final inspections, and resolve outstanding items.
Maintain compliance with applicable building, fire, health, and safety regulations; inspect for hazards and maintain records of inspections, permits, certifications, and required maintenance.
Coordinate required fire alarm, sprinkler, HVAC, and other building-system inspections; support emergency preparedness, building security, and emergency-response procedures.
Inspect and maintain exterior areas and common spaces, and coordinate with leadership to minimize disruptions during repairs and emergencies.
Track facilities spending, maintenance costs, vendor expenses, and project budgets; follow purchasing, invoice-verification, and financial-approval procedures.
Maintain a centralized work-order and preventative-maintenance system and organized records of repairs, equipment, warranties, vendor agreements, and completed projects.
Provide weekly leadership updates on open requests, completed work, upcoming projects, and spending; identify recurring problems and recommend long-term solutions.