Facilities Manager

Nantucket Conservation Foundation•Nantucket, MA

About The Position

The Facilities Manager supports the Nantucket Conservation Foundation’s mission by ensuring the safe, efficient, and responsible operation and maintenance of its administrative buildings, maintenance facilities, program facilities, and organization-owned residences. The role oversees day-to-day facilities operations, maintenance, repairs, employee housing, staff and contractor coordination, inspections, and routine maintenance. It works closely with the Director of Land Management on facilities budgeting, maintenance and replacement priorities, and long-term planning for buildings and infrastructure. The position also supports NCF programs and staff, manages vendor relationships and facilities records, and helps ensure properties meet applicable safety, regulatory, and organizational requirements. The role includes hands-on property and maintenance support, including work outdoors in varying weather conditions. It is a full-time, year-round position with a Monday–Friday schedule of 8 a.m.–4 p.m.; hours may vary for particular projects or responsibilities, and weekend work is required for certain nonprofit events.

Requirements

Bachelor’s degree in facilities management, construction management, building sciences, business administration, property management, or a related field; or an equivalent combination of education and relevant professional experience.
3–5 years of progressive experience in facilities management, property management, building operations, construction, or a related field.
Demonstrated experience managing the maintenance, repair, and operation of buildings and facilities, including coordinating preventive maintenance and repair programs.
Working knowledge of HVAC, electrical, plumbing, fire protection, and building envelope systems.
Experience developing and managing operating budgets and supporting capital improvement planning.
Experience coordinating and supervising contractors, vendors, and service providers.
Knowledge of workplace safety practices, regulatory requirements, building codes, and compliance standards applicable to facilities and residential properties.
Strong organizational and recordkeeping skills, including maintaining asset, inspection, maintenance, and project records.
Ability to identify maintenance and safety issues, troubleshoot problems, and coordinate appropriate solutions.
Strong written and verbal communication skills and ability to communicate effectively with staff, residents, contractors, vendors, and organizational leadership.
Ability to work independently, prioritize multiple projects, and respond effectively to urgent maintenance and operational needs.
Valid driver’s license and ability to safely operate organizational vehicles and equipment as required.
Ability and willingness to perform hands-on maintenance and property management tasks and work outdoors in varying weather conditions.

Nice To Haves

Experience managing facilities and properties across multiple sites or locations.
Experience managing employee housing, residential properties, or institutional housing programs, including inspections and housing assignments.
Experience developing and implementing multi-year capital improvement plans and long-term asset replacement strategies.
Experience managing complex capital projects, renovations, adaptive reuse, or new construction.
Familiarity with Massachusetts building codes, housing regulations, environmental regulations, and permitting processes.
Experience with emergency preparedness, disaster response, and continuity planning for buildings and residential properties.
Experience with energy management, sustainability initiatives, utility monitoring, and environmentally responsible building practices.
Experience supervising staff or leading cross-functional teams.
Familiarity with construction management, project estimating, contract administration, and procurement processes.
Relevant professional certifications, such as Certified Facility Manager (CFM), OSHA training, or other related certifications.

Responsibilities

Oversee the operation, maintenance, inspection, and repair of NCF-owned buildings and facilities across multiple sites.
Manage building systems and preventive maintenance programs, coordinating staff and contractors to keep facilities safe, functional, well-maintained, and cost-effective.
Manage NCF-owned employee and visitor housing, including assignments, move requests, required inspections, and documentation of property conditions, deficiencies, and repairs.
Support development and management of annual operating and capital budgets and maintain long-term capital improvement plans for facilities and infrastructure.
Maintain accurate records of organizational assets, inspections, warranties, and projects; support facilities-related grant, donor, and board-approved initiatives.
Ensure facilities and residential properties comply with applicable regulations, safety standards, and organizational policies.
Develop and maintain emergency preparedness procedures and serve as the primary contact for building inspections, audits, and regulatory reviews.
Procure, oversee, and evaluate contractors, consultants, and service providers; ensure they meet contractual, insurance, performance, and safety requirements.
Collaborate with departments to ensure facilities support NCF programs and operational needs; coordinate building access, space use, minor renovations, and improvements.
Provide technical guidance for new facilities and adaptive reuse of existing structures.
Communicate facilities matters, maintenance activities, building updates, schedules, safety concerns, and operational needs to senior leadership, staff, residents, and external partners.
Support the Land Maintenance team with property, grounds, trail, road, equipment, vehicle, and minor building maintenance as needed.
Assist with property management planning, identify and report maintenance issues, and ensure equipment and vehicles are safe, clean, and functional.
Perform hands-on maintenance and property management tasks and work outdoors in varying weather conditions.

Benefits

Potential housing is available.
Work-related transportation is provided during working hours.
Group health insurance.
Group life and accidental death insurance.
Disability insurance.
Dental insurance.
401(k) plan.
Paid employee vacation and sick time.
Paid holidays.
Eligible to participate in the Foundation’s full-time employee benefit plans and programs, subject to required waiting periods.