Facilities Manager

Delta Dental of Kentucky, Inc•Louisville, KY

About The Position

The Facilities Manager is responsible for the daily operation, maintenance, safety, and appearance of the office property. The role oversees building systems, vendors, inspections, and facility services to maintain a safe, professional, and well-maintained environment. Responsibilities include inspecting building systems and addressing maintenance issues; performing routine cleaning and upkeep; coordinating vendors, contractors, inspections, and project bids; and supporting office and facility needs such as meeting-room setup, office moves, and furniture assembly. The position may require after-hours availability for emergencies, weather-related events, or scheduled vendor activities.

Requirements

High school diploma or equivalent required.
At least 5 years of facilities, building maintenance, or property management experience required.
Knowledge of HVAC, plumbing, electrical, and building systems.
Ability to lift up to 50 pounds, use maintenance equipment, and perform physical tasks such as climbing ladders, bending, standing, and walking for extended periods.
Strong organizational and communication skills.
Ability to solve problems using independent judgment.
Proficiency with Microsoft Outlook/Office and facility recordkeeping.
May require after-hours availability for emergencies, weather-related events, or scheduled vendor activities.

Nice To Haves

Experience managing third-party vendors and contractors preferred.

Responsibilities

Conduct daily inspections of mechanical systems, pump rooms, fire panels, lighting, doors, and floors.
Monitor for water leaks and other building issues, including after weather events.
Perform minor repairs, painting, and touch-up work.
Change HVAC filters and maintain ventilation systems.
Schedule and coordinate annual fire panel and fire pump inspections.
Inspect fire extinguishers monthly and maintain safety compliance.
Clean restrooms, breakrooms, cafés, glass doors, and common areas daily.
Empty trash throughout the facility and maintain cleanliness of the property grounds.
Vacuum offices and common areas multiple times per week and dust offices and common spaces weekly.
Clean vents, ice machines, and coffee station water filters according to schedule.
Refill restroom supplies and maintain inventory of paper products and janitorial supplies.
Coordinate and oversee outside vendors and service providers performing maintenance, repairs, inspections, and specialty services.
Obtain and evaluate bids for maintenance, repair, and improvement projects.
Ensure contractor work is completed safely, on time, and according to scope, quality standards, and budget.
Set up meeting rooms, furniture, and equipment for meetings and events.
Assist with office moves, workstation relocations, and furniture assembly.
Maintain a professional appearance throughout the facility and respond promptly to facility-related requests.
Perform other related assigned duties as necessary to complete the primary job responsibilities.