Facilities Manager

Agenus Inc.•Lexington, MA

3d•$95,000 - $129,000•Onsite

About The Position

Agenus is seeking a hands-on, experienced Facilities Manager to oversee facilities management, laboratory operations, and the metrology and calibration program for its Massachusetts site, as well as facilities support for its New York office. The role supervises Facilities personnel, serves as the expert administrator of the Blue Mountain Regulatory Asset Manager (RAM) system, and manages the external company providing Environmental Health & Safety (EHS) services. The Facilities Manager helps maintain a safe, compliant, and efficient workplace while supporting laboratory and onsite teams. The position is onsite at the Massachusetts site, with periodic travel to the New York office. The Lexington, Massachusetts location is expected to relocate within the Greater Boston area in 2027. The role oversees daily site operations, facilities personnel, building systems, vendors, service providers, maintenance, inspections, space planning, records, and facilities expenses. It also owns the metrology and calibration program for GxP and non-GxP equipment, including administration of RAM, maintenance of inspection-ready records, and coordination with Quality Assurance on nonconformances, investigations, CAPAs, and change control. The Facilities Manager supports laboratory equipment readiness, purchases, installation, servicing, supplies, waste handling, chemical inventory, and laboratory safety. The role manages and monitors the outsourced EHS provider, including its scope, budget, compliance deliverables, training, inspections, incident investigations, corrective actions, and regulatory records. The position reports to the Director, Operations, Office of the CEO. The targeted salary range is $95,000–$129,000 per year; the salary offered depends on factors including education, training, experience, market conditions, role needs, and internal equity.

Requirements

5–7+ years of professional experience in facilities management, laboratory operations, metrology/calibration, or a combination of these functions in a biotechnology, pharmaceutical, life sciences, or research environment.
BS/BA in Engineering, Facilities Management, Life or Physical Sciences, or a related field, or an equivalent combination of education and experience.
Expert knowledge of Blue Mountain Regulatory Asset Manager (RAM), including system administration, master data management, and calibration and maintenance workflows.
Working knowledge of GxP quality systems as applied to equipment, utilities, and facilities, including cGMP documentation, calibration and preventive maintenance, nonconformances and deviations, CAPA, and change control.
Experience supervising staff and managing vendors, contractors, and service agreements.
Experience coordinating building maintenance, facility services, and critical building systems, including HVAC, electrical, plumbing, and laboratory utilities.
Knowledge of laboratory safety requirements, hazardous waste management, and state and federal health and safety regulations sufficient to oversee an outsourced EHS provider.
Ability to define problems, collect data, and draw valid conclusions.
Ability to independently manage multiple operational priorities, troubleshoot issues, and implement practical solutions in a fast-paced environment.
Strong organizational, communication, and interpersonal skills, with a proactive, hands-on approach.
Proficiency with Microsoft Word, Excel, and PowerPoint.
Ability to work onsite at the Massachusetts site and travel periodically to the New York office.

Nice To Haves

Experience with laboratory relocations, equipment decommissioning, or laboratory build-outs.
Familiarity with laboratory HVAC, ventilation, emergency power, and other critical building infrastructure.
Experience with building management, access control, and environmental monitoring systems, such as Johnson Controls Metasys and C•CURE.
Experience managing facilities budgets, vendor contracts, and preventive maintenance programs.
Experience managing an outsourced EHS provider or EHS consultants.
Experience with Oracle or a similar ERP purchasing system.
Relevant certifications such as Certified Facility Manager (CFM), Facility Management Professional (FMP), or ASQ Certified Calibration Technician (CCT).

Responsibilities

Oversee day-to-day facilities operations at the Massachusetts site and facilities support for the New York office.
Supervise, train, direct, and manage the performance of Facilities personnel.
Manage preventive maintenance, repairs, and upkeep of building systems, including HVAC, electrical, plumbing, mechanical systems, and emergency power.
Coordinate facilities issues, vendors, contractors, building services, inspections, repairs, improvements, and service agreements.
Support space planning, office and laboratory moves, renovations, decommissioning, facility modifications, and the planned 2027 site relocation.
Maintain facilities records, maintenance schedules, inspection documentation, and service agreements; monitor expenses, prepare purchase requisitions and contract requests, assist with budget planning, and identify cost efficiencies.
Partner with laboratory personnel, IT, HR, Quality, and other departments on facilities, access, and onsite operational needs.
Coordinate building emergency preparedness, evacuation procedures, and facility response activities, and ensure compliance with applicable building, fire, environmental, and workplace safety requirements.
Administer Blue Mountain Regulatory Asset Manager (RAM), including user access, master data, and system configuration.
Own the metrology and calibration program for GxP and non-GxP equipment, including scheduling, performing or arranging, reviewing, and closing calibration and maintenance events in RAM.
Maintain RAM instrument data, including criticality, tolerances, frequencies, and equipment status; manage out-of-service and return-to-service records, new asset setup, and capital asset disposal documentation.
Initiate nonconformance reports for out-of-tolerance results, support product impact assessments, and participate in deviation investigations, CAPAs, and change control with Quality Assurance.
Manage calibration and maintenance service vendors, including qualification with Quality Assurance, scheduling, and review of service reports and calibration certificates.
Report calibration and maintenance status, past-due items, and program metrics to management and Quality Assurance; maintain cGMP documentation and support audits and inspections.
Maintain laboratory equipment performance, coordinate its maintenance and calibration, arrange equipment service and repair, and manage vendor visits.
Work with research personnel on equipment purchases, calibration, cleaning or decontamination, replacement, disposal, installation, relocation, and decommissioning.
Coordinate laboratory utilities and critical equipment support systems with facilities vendors; maintain laboratory supplies inventory and order, receive, and distribute supplies.
Coordinate and track hazardous chemical, biological, glass, plastic, and solid laboratory waste with the EHS provider and waste vendors.
Manage chemical inventory databases and safety data sheets; promote Good Laboratory Practices and safety, participate in safety committee meetings, and maintain laboratory and safety documentation, policies, and procedures.
Manage the outsourced EHS provider's scope of work, contract, budget, deliverables, schedule, and performance.
Oversee the provider's EHS compliance work, including applicable regulatory requirements, permits and licenses, OSHA 300 log, hazardous waste, wastewater, ergonomics, and relevant EHS policies and programs.
Coordinate provider site visits, inspections, training, safety committees, regulatory inspections and audits, and follow-up activities; track training completion.
Ensure incidents are reported and investigated and corrective and preventive actions are implemented and closed; maintain EHS compliance records and track renewals, training, inspections, and regulatory reporting deadlines.
Support emergency preparedness, incident response, and business continuity planning.