Facilities Manager

Bisnow•Jersey City, NJ

21d•$75,000 - $85,000•Onsite

About The Position

Our SelectLeaders client is seeking a highly organized, proactive, hands-on Facilities Manager to oversee the maintenance, safety, cleanliness, and overall condition of multiple properties in Jersey City, New Jersey. This is an on-site leadership position that combines building-maintenance expertise with team leadership, vendor coordination, organization, and financial responsibility. The manager will work alongside maintenance staff, coordinate contractors, and take a visible, practical role in maintaining facilities to high standards. The role covers daily building operations, preventive maintenance, repairs, staff and contractor oversight, renovation and improvement projects, safety and compliance, emergency preparedness, budgets, work orders, records, and reporting. The position requires working on-site across properties and being available for occasional evening, weekend, and emergency work. The listed annual salary is $75,000–$85,000.

Requirements

At least 5 years of experience in facilities management, building maintenance, property maintenance, or a related field.
Strong hands-on knowledge of building systems, including HVAC, plumbing, electrical, and general repairs.
Experience supervising maintenance staff and coordinating outside contractors.
Experience managing multiple buildings or a large, complex facility.
Ability to troubleshoot maintenance problems and determine appropriate solutions.
Strong organizational skills and ability to manage competing priorities.
Experience managing vendor relationships, obtaining quotes, and tracking expenses.
Comfort using work-order software, email, spreadsheets, and other basic technology.
Strong communication skills and a service-oriented mindset.
Valid driver's license.
Ability to work 100% on-site in Jersey City and travel between properties.
Availability for occasional evening, weekend, and emergency work.
Ability to perform the physical requirements of the role, with or without reasonable accommodation.

Nice To Haves

Experience in commercial facilities, residential property management, healthcare, hospitality, or other multi-site environments.
Familiarity with New Jersey building codes, fire safety requirements, and facility inspections.
Experience coordinating renovations and construction projects.
Experience implementing preventive maintenance programs.
Technical training, trade certifications, or a related degree.

Responsibilities

Oversee daily maintenance and physical operations across multiple properties.
Conduct routine building walkthroughs to identify maintenance, cleanliness, safety, and appearance issues.
Perform minor repairs and maintenance tasks directly when appropriate.
Oversee HVAC, plumbing, electrical, lighting, doors, flooring, and other building systems.
Develop and execute preventive maintenance schedules to reduce unexpected repairs and equipment failures.
Ensure interior and exterior spaces are safe, functional, clean, and well maintained.
Respond to maintenance emergencies and coordinate repairs while minimizing disruption to operations.
Maintain an organized inventory of tools, supplies, equipment, and replacement parts.
Supervise and coordinate maintenance employees, including assignments, scheduling, performance, and follow-through.
Set clear expectations, responsibilities, and priorities for the maintenance team; train and support employees and hold them accountable.
Track, assign, and ensure timely completion of maintenance requests; verify work quality.
Collaborate with on-site personnel and senior leadership, and communicate maintenance issues, repair timelines, and completed work.
Manage relationships with contractors, service providers, and maintenance vendors.
Obtain competitive quotes, evaluate proposals, negotiate pricing, coordinate vendor schedules, and oversee on-site work.
Ensure contractors meet approved scopes, timelines, and quality expectations; review invoices against approved quotes and completed work before payment.
Track vendor contracts, service agreements, warranties, and scheduled maintenance, and identify ways to reduce costs and improve vendor performance.
Coordinate small- to medium-sized renovation, repair, and facility improvement projects.
Develop project scopes, timelines, material requirements, and cost estimates; oversee safe, timely completion within approved budgets.
Coordinate work during evenings and weekends when necessary to minimize operational disruptions.
Track project progress and communicate updates to leadership; conduct final inspections and resolve outstanding items before project completion.
Maintain facilities in accordance with applicable building, fire, health, and safety regulations.
Conduct safety inspections, address hazards, and maintain records of inspections, permits, certifications, and required maintenance.
Coordinate required fire alarm, sprinkler, HVAC, and other building-system inspections.
Support emergency preparedness, building security, and facility-related emergency response procedures.
Inspect and maintain exterior areas and common spaces safely, and coordinate with leadership to minimize disruptions during repairs and emergencies.
Track facilities spending, maintenance costs, vendor expenses, and project budgets; follow purchasing, invoice verification, and financial approval procedures.
Maintain a centralized work-order and preventive-maintenance system, along with organized records of repairs, equipment, warranties, vendor agreements, and completed projects.
Provide weekly leadership updates on open requests, completed work, upcoming projects, and spending.
Identify recurring maintenance issues and recommend long-term solutions.