Facilities Manager

Nisqually Indian Tribe•Olympia, WA

12d

About The Position

The Facilities Manager plans, coordinates, and supervises staff and maintenance activities for Nisqually Tribe facilities and grounds. The role leads maintenance personnel, assigns and monitors work, develops schedules, and coordinates facility maintenance, repairs, preventive maintenance, safety practices, supplies, equipment, and outside contractors to support safe, functional, well-maintained facilities and grounds. The position requires confidentiality, integrity, professionalism, sound judgment, strong written and verbal communication, and exceptional customer service. The employee must comply with applicable Tribal policies, procedures, and ethical standards. Regular attendance is required; occasional early morning, evening, weekend, emergency, or extended hours may be necessary to address projects, events, or urgent facility needs. A professional, well-groomed appearance is expected. The position supervises assigned staff and provides work assignments, scheduling, training, coaching, direction, and performance feedback. It coordinates routine and preventive maintenance and general repairs, performs maintenance within the scope of training and qualifications, manages resources within the approved budget, and maintains records related to facility operations. Applicants must pass required pre-employment screening and criminal history checks.

Requirements

High school diploma or GED.
Five years of progressively responsible experience in facilities, building, and grounds maintenance, including performing or overseeing general plumbing, electrical, and carpentry repairs, maintenance, and installations.
Two years of supervisory or lead experience in facilities maintenance, building maintenance, grounds maintenance, or a related field, including assigning work, scheduling, training, monitoring performance, and directing staff.
Valid Washington State driver’s license and a driving record meeting the minimum requirements of the Nisqually Indian Tribes’ vehicle insurance provider.
Successfully pass a pre-employment drug screen and criminal background check.
Pass a State and National (FBI) criminal history background check before employment.
Knowledge of facility maintenance principles, repair techniques, preventive maintenance, facility inspection, safety practices, and the proper use and care of maintenance tools, equipment, and materials.
Knowledge of technical maintenance practices, including carpentry, plumbing, electrical systems, landscaping, irrigation, and machinery or equipment repair.
Skill in safe use and operation of hand tools, power tools, and heavy equipment appropriate to assigned duties and training.
Skill in facility maintenance, preventive maintenance inspections, identifying needs, and resolving maintenance issues.
Basic computer skills, including Microsoft Office applications, internet research, sourcing, and maintenance-related recordkeeping.
Effective verbal and written communication, including reporting, documenting, and presenting information.
Ability to direct staff and provide clear instructions, assignments, and expectations; inspect and monitor work; and provide coaching, guidance, and feedback.
Ability to plan, prioritize, coordinate, and complete multiple projects and tasks while responding to changing operational needs.
Ability to diagnose maintenance issues, troubleshoot problems, determine solutions, and complete projects in a timely and effective manner.
Ability to read and follow work orders, instructions, specifications, safety procedures, and manufacturer guidelines.
Ability to recognize unsafe conditions and take appropriate action to protect employees, visitors, facilities, and equipment.
Ability to work cooperatively with Tribal departments, employees, vendors, contractors, and members of the public.
Ability to handle confidential and sensitive information with discretion, integrity, professionalism, and sound judgment.
Ability to complete and maintain required training, certifications, licenses, and job-related qualifications, including applicable OSHA, safety, and equipment training.
Ability to meet the physical demands of the role, including varied movements, lifting or moving materials and equipment weighing up to and in excess of 50 pounds, working indoors and outdoors, and using or working around maintenance tools, machinery, ladders, and equipment.

Nice To Haves

Certified or formally trained in Facility Management, Project Management, or a related field.
Experience working with Tribal government or Tribal organizations.
Experience across multiple facility maintenance areas, including carpentry, plumbing, electrical, custodial services, landscaping, irrigation, and equipment repair.

Responsibilities

Coordinate and oversee routine and preventive maintenance of Tribal facilities, including HVAC, plumbing, electrical systems, lighting, cleaning, grounds, and waste collection.
Coordinate and oversee general building repairs and ensure work is completed safely and appropriately.
Perform routine facility maintenance and service activities, including HVAC maintenance, within the position’s training, qualifications, and applicable requirements.
Supervise maintenance staff; develop schedules; assign, monitor, and inspect work; provide training, coaching, and guidance; and conduct performance evaluations.
Identify maintenance, repair, and improvement needs and determine appropriate methods, including whether work should be performed by qualified staff or outside contractors.
Assist with minor repairs and maintenance within the scope of training, qualifications, and safety requirements.
Coordinate with appropriate personnel to confirm budget availability for projects requiring bids or outside contractors.
Coordinate, direct, inspect, and approve contractor work to ensure it meets specifications, requirements, and safety standards.
Coordinate with other departments and provide maintenance personnel for Tribal event preparation, setup, and teardown.
Order and maintain supplies, repair and replacement items, tools, equipment, and other maintenance materials in accordance with purchasing procedures and budget requirements.
Ensure maintenance equipment is inspected, serviced, repaired, maintained, and used according to manufacturer instructions and safety procedures.
Monitor department expenditures and manage resources within the approved budget.
Provide or coordinate safety training, promote safe work practices, ensure required training and PPE, monitor compliance, and promptly address safety concerns.
Identify and communicate facility maintenance, repair, safety, or operational concerns to management and take appropriate action within assigned authority.
Maintain work orders, inspection documentation, maintenance schedules, and other facility operations and maintenance records.
Perform other duties related to the position as assigned.