Facilities Manager

California Pizza Kitchen•Costa Mesa, CA

35d•$100,000 - $110,000•Hybrid

About The Position

California Pizza Kitchen, part of Convive Brands, is seeking a Facilities Manager to support California Pizza Kitchen, Le Pain Quotidien, and Little Beet. The Facilities Manager is responsible for ensuring the safe, reliable, and efficient operation of assigned restaurant facilities while delivering an exceptional experience for both guests and team members. This role oversees preventive maintenance, repair and maintenance programs, vendor performance, capital improvement projects, regulatory compliance, and facilities-related budgets. Working closely with Restaurant Operations, Construction, Finance, Risk Management, and approved vendors, the Facilities Manager maximizes asset performance, minimizes restaurant downtime, and drives continuous improvement across the organization. This position combines strategic planning with hands-on execution to ensure restaurant facilities consistently support operational excellence across the Convive Brands portfolio.

Requirements

5 to 7 years of facilities management experience within the restaurant, retail, hospitality, or multi-unit commercial environment.
Strong working knowledge of HVAC, refrigeration, plumbing, electrical, roofing, kitchen equipment, and general commercial building systems.
Working knowledge of commercial construction methods, permitting, building codes, and construction documentation.
Ability to read and interpret blueprints, construction drawings, specifications, and technical documents.
Experience managing preventive maintenance programs and asset lifecycle planning.
Strong project management skills with the ability to manage multiple projects simultaneously.
Experience developing and managing repair and capital budgets.
Demonstrated success managing vendor contracts and managing contractor performance.
Experience using ServiceChannel or comparable CMMS/work order management software.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
Strong analytical, organizational, and problem-solving skills.
Excellent written and verbal communication skills.
Ability to build productive relationships with Operations, vendors, landlords, contractors, and internal business partners.
Strong decision-making skills with the ability to prioritize competing demands in a fast-paced environment.
Commitment to delivering outstanding customer service while balancing operational needs and financial objectives.
Self-motivated with the ability to work independently while collaborating effectively across functional teams.

Responsibilities

Develop, implement, and continuously improve preventive maintenance (PM) programs for restaurant equipment, building systems, and facility assets.
Monitor the effectiveness of PM programs and recommend improvements to maximize equipment life, reduce repair costs, and minimize downtime.
Troubleshoot facility-related issues and coordinate timely corrective actions with internal stakeholders and external vendors.
Maintain a thorough understanding of HVAC, refrigeration, plumbing, electrical, roofing, kitchen equipment, and general building systems.
Develop and maintain qualified vendor and subcontractor networks, ensuring competitive pricing, quality workmanship, and service excellence.
Negotiate service agreements and vendor contracts while maintaining budget expectations and company standards.
Lead contractors during site visits, inspections, repairs, and project walk-throughs.
Manage repair and maintenance projects from initiation through completion, ensuring work is completed safely, on time, and within budget.
Oversee corrective construction, equipment replacements, restaurant remodels, and capital improvement projects with minimal disruption to restaurant operations.
Partner with Construction teams during remodels and new restaurant projects to ensure smooth transitions into Operations.
Conduct routine facility inspections and develop prioritized repair recommendations supported by budgets, timelines, and photographic documentation.
Prepare and distribute detailed site inspection reports to Operations leadership and Facilities leadership, following projects through completion.
Monitor facility expenditures and maintain accurate reporting on repair and maintenance costs.
Review, approve, and reconcile service invoices through ServiceChannel while ensuring work performed aligns with approved scope and pricing.
Develop emergency response plans and coordinate the resolution of critical facility issues impacting restaurant operations.
Ensure compliance with company standards, OSHA requirements, environmental regulations, building codes, and all applicable federal, state, and local regulations.
Coordinate insurance-related repair work and partner with Risk Management and Loss Prevention on claims resolution.
Resolve landlord-related maintenance issues while protecting company interests.
Develop and deliver facilities-related training to restaurant management teams, promoting proper equipment operation and preventive maintenance practices.
Identify opportunities to improve sustainability, energy efficiency, equipment reliability, and overall asset performance.
Stay informed on emerging industry trends, technologies, and best practices to continuously improve facilities operations.
Maintain regional vendor lists, project documentation, reporting, and facilities records.
Foster strong working relationships with Restaurant Operations and provide exceptional customer service through timely communication and proactive support.