Facilities Manager

Chatham, County of•Pittsboro, NC

19d

About The Position

Performs difficult and responsible technical and administrative work coordinating, supervising, and performing the repair and maintenance of County buildings, equipment, and facilities. The work may include developing maintenance plans, attending meetings, and physically participating in maintenance tasks and projects. The position requires independent judgment and tact when working with contractors, County officials, and internal and external customers. Work is performed under the limited supervision of the Facilities and Construction Director. The Facilities Manager oversees facility budgets, procurement and contracting, preventative maintenance, quality assurance, environmental air quality, utility efficiency, and daily maintenance operations. The role directs, develops, and evaluates Facilities Maintenance employees; coordinates safety programs and compliance; and provides hands-on maintenance services as needed. Work is typically performed in an office and outdoors, with exposure to noise, dust, dirt, grease, moving machinery, inclement weather, and other environmental conditions. The role may involve substantial physical activity and lifting, climbing, and use of tools.

Requirements

Education and experience equivalent to graduation from an accredited community college with major coursework in building construction trades, such as mechanical and electrical systems and plumbing.
Extensive experience in building maintenance operations, including supervision.
Thorough knowledge of hazards and safety precautions associated with the work.
Thorough knowledge of OSHA and other environmental regulations.
General knowledge of construction and facility maintenance materials, equipment, and practices.
General knowledge of cost-effective construction practices and renovation methods, and ability to determine renovation needs.
General knowledge of office procedures, methods, and equipment, including computers and word processing, spreadsheet, and database applications.
Strong procurement and negotiation skills.
General knowledge of municipal budget preparation and administration principles and practices.
Ability to inspect construction and renovations for compliance with documents, standards, and codes.
Ability to maintain complete and accurate records and develop meaningful reports.
Ability to supervise and evaluate personnel and contractors.
Ability to update inventories and supplies and develop cost estimates for supplies and equipment.
Ability to diagnose problems and develop and recommend systems and procedures for assigned operations.
Ability to communicate and provide and follow oral and written instructions.
Ability to make decisions within the scope of responsibility.
Ability to establish and maintain effective working relationships with associates and the public.
Must possess a valid North Carolina driver's license.

Nice To Haves

Bachelor’s degree in a related field or ten years of equivalent professional experience in the field is preferred.

Responsibilities

Analyze and forecast facility budgets, space needs, equipment replacement, staffing, and related requirements; monitor expenditures and operating costs and recommend or implement budget adjustments.
Oversee and approve staff spending from the Facilities Maintenance Technician budget.
Develop and maintain departmental policies and procedures and help employees interpret and use them.
Prepare bid documents and perform government contracting processes for facility-related work.
Develop, implement, and maintain the County preventative maintenance and quality assurance programs.
Manage environmental air quality in County facilities using HVAC control systems, and help staff respond to environmental issues.
Manage facilities to improve efficiency, reduce utility consumption, and lower operating costs.
Schedule and supervise maintenance and repair work and assist with equipment installation and servicing inspections.
Direct daily operations of Maintenance Technician staff and provide hands-on facility and equipment maintenance as needed, including plumbing, plastering, painting, electrical, carpentry, landscaping, and mechanical work.
Prepare written and oral reports and evaluate and implement committee recommendations.
Delegate authority and accountability to Facility Maintenance employees as needed.
Meet regularly with employees to communicate issues and changes and solicit input to improve services and teamwork.
Conduct daily rounds to ensure staff duties and departmental procedures meet facility and customer needs.
Meet with vendors as needed to procure supplies.
Recruit, interview, and select employees; develop job descriptions and determine staffing needs.
Develop and maintain an employee orientation and training program.
Develop staffing schedules, including vacation and holiday schedules, and monitor absenteeism; coach, counsel, and develop work plans to address attendance issues.
Coordinate disciplinary action and employee work plans with Human Resources as necessary.
Maintain productive working relationships with other departments and managers.
Complete timely employee performance appraisals and establish goals for improvement and growth.
Develop comprehensive Job Hazard Analyses and coordinate fire protection and disaster plan programs with the Safety and Risk Manager.
Assist the Safety Committee in developing department safety standards; ensure employees have and properly use required personal protective equipment and training.
Monitor compliance with safety regulations, report hazardous conditions, remove employees from hazards when necessary, and maintain safety data sheets for hazardous chemicals.
Ensure incident reports are completed, conduct initial investigations, and report findings to Human Resources and Risk Management.
Perform other duties as assigned.