Facilities Manager

Newsmax Media, Inc.•New York, NY

83d•$125,000 - $150,000•Onsite

About The Position

The Facilities Manager will be responsible for overseeing all aspects of building operations, security, vendor management, life safety, and office administration for multiple facilities. This role requires a proactive approach to identifying and resolving issues, ensuring compliance with regulations, and managing the full lifecycle of equipment and services. The ideal candidate will have a strong background in facilities management, preferably in high-security or high-uptime environments, and possess excellent communication and negotiation skills.

Requirements

Bachelor’s degree preferred (Business admin, Facilities/Properties management, Engineering).
5+ years in facilities/building operations, ideally with exposure to media, IT, broadcast, or other high-security/high-uptime environments (studios, data centers, financial firms).
Prior experience managing multi-site or multi-floor operations is a plus.
Certified Facility Manager (CFM) – IFMA, Facilities Management Professional (FMP) – IFMA, OSHA 30-Hour Certification, Fire Life Safety Director (FLSD), CPR/First Aid certification are a plus.
Familiarity with building systems (HVAC, electrical, security/access control platforms).
Vendor/contract negotiation experience.
Comfort being on call for after-hours emergencies.

Nice To Haves

Exposure to media, IT, broadcast, or other high-security/high-uptime environments (studios, data centers, financial firms).
Prior experience managing multi-site or multi-floor operations.
Certified Facility Manager (CFM) – IFMA
Facilities Management Professional (FMP) – IFMA
OSHA 30-Hour Certification
Fire Life Safety Director (FLSD)
CPR/First Aid certification

Responsibilities

Identify, manage, and actively monitor critical operating systems (electrical, water, heating, cooling, internal security, and perimeter access controls).
Restrict access to authorized personnel for critical infrastructure and sensitive areas.
Safeguard high-value equipment and secure storage areas.
Promptly restrict facility and database access upon employee offboarding.
Communicate with building management, engineering, construction teams, and corporate leadership to fulfill lease and contractual obligations.
Research, select, negotiate with, and manage vendors, securing necessary permissions.
Issue Certificates of Insurance and building identification cards.
Schedule supplemental services for off-hours needs.
Engage in discussions with commercial real estate brokers and landlords regarding lease expirations.
Establish, train, and maintain a roster of First Responders, Fire Wardens, and Searchers, and manage life-safety equipment.
Liaise with city officials (e.g., FDNY, OSHA) for inspections, system testing, and regulatory compliance.
Conduct daily safety inspections to identify and mitigate hazards.
Develop and propose disaster recovery and business continuity plans.
Manage the full equipment life cycle: research, negotiation, proposal, acceptance, installation, training, servicing, repair, and disposal.
Manage the acquisition, placement, repair, and disposal of furniture, appliances, and artwork.
Evaluate and manage service agreements, including negotiation, approval, execution, renewal, and cancellation.
Order and consolidate goods at appropriate stock levels, accounting for lead times.
Coordinate office, cubicle, and seating assignments.
Supervise internal and external cleaning and food/beverage service teams.
Recruit, interview, train, schedule, and oversee part-time administrative support staff.
Maintain and prioritize a punch list of outstanding construction and facilities-related tasks.
Implement general office improvements, such as updated security contact information and notification systems.
Conduct daily walkthroughs and safety inspections.
Interface and coordinate with key departments (IT, broadcasting, graphics, etc.).
Monitor building systems and respond to alerts.
Review and manage access control requests and key/card issuance.
Track and follow up on outstanding vendor, landlord, and construction punch-list items.
Coordinate vendor visits, deliveries, and supplemental service scheduling.
Respond to office operational needs.
Serve as the on-the-ground point of contact for day-to-day facilities issues.