Facilities Manager

Dexterity•Redwood City, CA

4d•$120,000 - $150,000•Onsite

About The Position

Dexterity is seeking an experienced Facilities Manager to lead facilities operations and workplace management at its Redwood City headquarters. Reporting to Jag Setlur, the role develops and manages facility operations, oversees external service providers, manages facilities budgets, and helps ensure a safe, functional, and efficient workplace for engineering, robotics, and business teams. This is an individual-contributor management position with significant ownership of facility operations and cross-functional coordination. The Facilities Manager establishes operating priorities, preventive maintenance schedules, and service standards; assesses facility needs and recommends improvements; coordinates facility projects and equipment installations; and serves as the primary contact for property management and facility service providers. The role manages vendor relationships and service agreements, develops and monitors the annual facilities budget, maintains facility documentation, and updates leadership on performance, risks, expenses, and recommended improvements. The position also coordinates workplace safety, inspections, fire and life safety services, emergency preparedness, building access, and facility-related compliance activities with internal teams and qualified providers. It partners with HR, IT, Engineering, and Operations on workspace planning, office space allocation, engineering labs and testing environments, service requests, and workplace improvements. The position is on-site in Redwood City, California.

Requirements

At least 5 years of progressive experience in facilities management, corporate workplace operations, or commercial building operations.
Experience independently managing facility operations, vendors, budgets, and improvement projects.
Strong understanding of commercial building systems, preventive maintenance programs, and facility management practices.
Demonstrated ability to evaluate operational needs, exercise independent judgment, and recommend practical business solutions.
Experience managing vendor contracts, service agreements, and facility-related expenditures.
Working knowledge of workplace safety, emergency preparedness, and applicable building and facility regulations.
Strong project management, organizational, and problem-solving skills.
Ability to work independently, establish priorities, and manage competing business needs.
Excellent communication skills and experience partnering with cross-functional teams and senior leadership.
Proficiency with Google Workspace, Microsoft Office, and facilities management or work-order systems.
Ability to work on-site in Redwood City.

Nice To Haves

Experience supporting technology, robotics, hardware engineering, manufacturing, or R&D facilities.
Experience managing facilities in a small to midsize organization.
Experience coordinating engineering lab environments, testing areas, or specialized equipment installations.
Familiarity with California workplace safety requirements and commercial building regulations.
Experience managing facility improvement projects, office relocations, or workspace optimization initiatives.
Bachelor's degree in Facilities Management, Business Administration, Engineering, or a related field.

Responsibilities

Develop and oversee facility operations, maintenance programs, and workplace services for the Redwood City location.
Establish facility operating priorities, preventive maintenance schedules, and service standards.
Evaluate facility needs and recommend improvements to building infrastructure, workspace utilization, and operational efficiency.
Plan and coordinate facility improvement projects, workspace modifications, and equipment installations with internal stakeholders.
Serve as the primary point of contact for property management, facility service providers, and building-related matters.
Evaluate facility risks, service interruptions, and operational issues; determine corrective actions and escalation as needed.
Manage external vendors and contractors for building maintenance, janitorial services, security systems, waste management, and other facility services.
Evaluate vendor proposals, negotiate service terms within delegated authority, and recommend vendor selections and contract renewals.
Set vendor performance expectations and monitor service quality, responsiveness, and cost-effectiveness.
Review facility service agreements, invoices, and recurring expenses for alignment with approved budgets and business needs.
Identify opportunities to consolidate services, improve vendor performance, and reduce operating costs.
Develop and manage the annual facilities operating budget with Finance and leadership.
Monitor facilities expenditures, forecast upcoming costs, and recommend spending priorities.
Evaluate the financial and operational impact of facility projects, service agreements, and capital improvement proposals.
Maintain facility documentation, service records, and contracts.
Update leadership on facility performance, operational risks, expenses, and recommended improvements.
Partner with HR, Engineering, Operations, and designated safety personnel on workplace safety and facility-related compliance requirements.
Coordinate building inspections, fire and life safety services, emergency preparedness activities, and facility-related corrective actions.
Evaluate facility-related safety concerns and coordinate solutions with qualified service providers and internal stakeholders.
Oversee administration of physical building access and security service providers with IT and other designated teams.
Maintain applicable facility-related inspection records, permits, and documentation.
Partner with HR, IT, Engineering, and Operations to plan workspace requirements and support business needs.
Oversee office space allocation, seating arrangements, and workplace improvement initiatives.
Coordinate facility requirements for engineering labs, testing environments, and equipment installations with technical teams.
Establish processes for managing facility service requests and monitoring resolution.
Recommend workplace improvements that support employee productivity, safety, and operational efficiency.