Facilities Manager

St Matthews Catholic Church•Winter Haven, FL

16d

About The Position

The Facilities Manager coordinates and oversees the day-to-day operations of parish facilities, including buildings, grounds, and equipment. The role keeps facilities safe, functional, and well maintained by managing maintenance activities, coordinating vendors, and supporting capital and operational projects. The position is grounded in the Diocese of Orlando’s values of authenticity, respect, courage, and commitment, and requires appreciation and respect for the Catholic Church and its teachings, with conduct consistent with the Church’s mission and diocesan policies. The manager oversees building systems and structures, preventive maintenance, repairs, inspections, inventory, purchasing, records, energy conservation, event and rental setups, and compliance with safety and sanitation requirements. The role also coordinates maintenance requests and contractors, assists with budget oversight and project planning, liaises with public agencies, participates in relevant parish committees, and coordinates maintenance staff and vendors. Supervision of staff may depend on parish size and structure. Work takes place in office and field environments and may extend beyond a standard eight-hour day. Evening, weekend, holiday, and on-call availability may be required for events and emergencies. The position involves physical work and access to indoor and outdoor facility areas, including ladders, scaffolds, hot or cold conditions, and confined or dark spaces.

Requirements

Appreciation and respect for the Catholic Church and its teachings; conduct must be consistent with and supportive of the Church’s mission and purpose, and must not violate Church faith, morals, laws, or diocesan policies.
At least five years of experience in facilities, maintenance, or a related field.
Knowledge of building systems, including HVAC, electrical, plumbing, and general maintenance practices.
Familiarity with building codes, OSHA requirements, and ADA regulations.
Commitment to excellence and high standards.
Strong communication, organizational, problem-solving, and analytical skills.
Ability to manage priorities and workflow, handle multiple projects, and meet deadlines.
Ability to work effectively with diverse individuals at all organizational levels.
Ability to understand safety requirements and cautions.
Working knowledge of spreadsheet programs for budgeting.
Ability to perform physical labor and maintain written records of work performed, supplies, equipment, and purchases.
Valid Florida driver’s license and acceptable driving record.
Ability to work extra hours and be on call for holidays and emergencies as needed.
Ability to climb ladders to a height of 35 feet and use scaffolds.
Ability to lift, push, and/or pull 50 pounds; bend, stoop, squat, lean, reach, crawl, stretch, and stand for long periods.
Ability to access all areas of parish facilities and work in indoor and outdoor conditions, including hot and cold temperatures and dark or tight quarters.
Ability to work with minimal supervision and in a team environment.

Nice To Haves

Bachelor’s degree in facilities management, engineering, business administration, or a related field.

Responsibilities

Develop and implement preventive maintenance for parish grounds, buildings, offices, public areas, equipment, and other property.
Manage physical operations and building systems, including landscaping, refrigeration, HVAC, kitchen equipment, emergency generators, plumbing, water treatment, irrigation, and electrical systems.
Perform routine hands-on maintenance, troubleshooting, preventive maintenance, and minor repairs; coordinate outside contractors for specialized repairs and larger projects.
Monitor inventory and authorize purchase orders for supplies and equipment.
Ensure maintenance and repairs are timely, cost-effective, and compliant with specifications, industry standards, and diocesan policy.
Ensure fire and safety inspections are completed and discrepancies corrected, and support compliance with safety and sanitation policies, procedures, and regulations in coordination with insurance risk managers.
Conduct annual property inspections, generate work orders, and collaborate on the annual capital budget for maintenance activities.
Prepare reports and maintain property records, including floor plans, blueprints, equipment manuals, and warranties.
Initiate energy conservation measures where appropriate.
Assign duties, monitor work quality, and ensure staff comply with organizational policies, procedures, and safety regulations.
Ensure setups for parish events and hall rentals are completed.
Coordinate with staff and managers to receive and respond to maintenance requests in a timely manner.
Coordinate with staff, managers, engineers, and contractors on renovations and possible new construction, including contractor communications and work.
Assist with and monitor the department budget and manage expenses within approved budget constraints.
Liaise with outside agencies, including city and county agencies, on property matters.
Attend building committee meetings for large maintenance projects as required.
Work directly with the maintenance committee and attend parish council and other parish committee meetings as requested.
Coordinate and oversee maintenance staff and vendors; supervise staff when appropriate to parish size and structure.
Work extra hours and be on call for holidays and emergencies as needed.