Facilities Manager
About The Position
The Facilities Manager is responsible for the effective management, maintenance, safety, and overall functionality of Piedmont Federal’s facilities, including the home office and branch locations. The role oversees facility operations, building maintenance, vendor relationships, security-related facility needs, and improvement projects to help maintain a safe, secure, professional, and welcoming environment for teammates, clients, and visitors. The Facilities Manager coordinates routine and preventative maintenance, monitors facility-related expenses, manages service providers, and identifies opportunities to improve operational efficiencies, control costs, and enhance the workplace experience. The position collaborates with branch management, IT, and other departments to support the Bank’s operational needs and business objectives. Duties also include maintaining vendor and supplier relationships, managing office supplies and mail, supporting inspections and disaster recovery, and coordinating renovations and space planning. The role is based in an office work environment and may involve travel and evening or weekend work.
Requirements
- High school diploma.
- At least 5 years of experience.
- Ability to collaborate and work as part of a team.
- Verbal, written, listening, face-to-face, telephone, and email communication skills.
- Conflict management and interpersonal skills.
- Office machine operation skills.
- Ability to prioritize, multitask, meet deadlines, and work independently on multiple projects.
- Knowledge of local, state, and federal guidelines pertaining to facility upkeep.
- Ability to use hands to manipulate, handle, feel, and control items or equipment.
- Ability to walk, bend, kneel, and reach.
- Ability to lift up to 100 pounds using safety precautions.
- Ability to stand and/or sit for long periods.
- Ability to speak, hear, and communicate in English with clients and coworkers.
- Ability to see and read, write, and interpret documents written in English.
- Ability to meet the listed physical requirements with or without reasonable accommodation.
Responsibilities
- Manage maintenance and repairs for all Bank facilities.
- Manage day-to-day facility operations, including janitorial services, landscaping, HVAC, mechanical, plumbing, electrical, elevators, pest control, interior and exterior lighting, and snow and ice removal.
- Maintain ongoing contact with vendors and suppliers to negotiate and obtain supplies, services, and information needed to support Bank operations.
- Order and stock necessary office supplies.
- Handle daily incoming and outgoing mail for the Stratford location.
- Remain on call for fire system alarm monitoring 24 hours a day, seven days a week.
- Coordinate and participate in emergency system inspections, including fire alarm systems, fire pumps, fire department inspections, sprinkler systems, preaction fire suppression in the computer room, and FM-200 fire suppression.
- Coordinate annual elevator inspections with the State of North Carolina.
- Ensure backflow preventers are tested annually at the home office and branches.
- Manage trash and recycling across all locations.
- Conduct regular, periodic site visits to all locations to ensure maintenance needs are met.
- Approve assigned invoices, including those for office supplies, HVAC, janitorial services, coffee service, shredding, and landscaping.
- Coordinate facility renovations, space planning, and furniture ordering.
- Pick up, sort, and deliver mail to the home office.
- Provide disaster recovery assistance to Bank management, including support involving generators and ice melt.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
