Facilities Manager

Parishes•Winter Haven, FL

16d

About The Position

The Facilities Manager coordinates and oversees the day-to-day operation of parish facilities, including buildings, grounds, and equipment, to ensure they are safe, functional, and well maintained. The role manages maintenance activities, coordinates vendors, and supports capital and operational projects. The position works in alignment with the Diocese of Orlando’s core values of authenticity, respect, courage, and commitment, and requires appreciation for and respect for the Catholic Church and its teachings, with conduct consistent with the Church’s mission and diocesan policies. The Facilities Manager maintains building systems and structures, performs hands-on maintenance and minor repairs, manages preventive maintenance and inspections, and coordinates contractors for specialized work and larger projects. The role also supports budgeting, purchasing, recordkeeping, property compliance, event and rental setups, and communication with parish staff, committees, outside agencies, and vendors. It provides coordination and oversight of maintenance staff and vendors, with staff supervision depending on parish size and structure. Work takes place in office and field environments and may extend beyond a standard eight-hour day, including evenings, weekends, and on-call availability for holidays and emergencies. The position involves physical work and access to indoor and outdoor facility areas, including hot and cold environments, dark or tight quarters, and elevated areas.

Requirements

Appreciation for and respect for the Catholic Church and its teachings; conduct consistent with and supportive of the Church’s mission, purpose, faith, morals, laws, and diocesan policies.
Bachelor’s degree in facilities management, engineering, business administration, or a related field preferred, or an equivalent combination of experience and technical training.
At least five years of experience in facilities, maintenance, or a related field.
Knowledge of building systems, including HVAC, electrical, plumbing, and general maintenance practices.
Familiarity with building codes, OSHA requirements, and ADA regulations.
Commitment to excellence and high standards.
Strong communication, organizational, problem-solving, and analytical skills.
Ability to manage priorities and workflow, handle multiple projects, and meet deadlines.
Ability to work effectively with diverse individuals at all organizational levels.
Ability to understand safety requirements and cautions.
Working knowledge of spreadsheet programs for budgeting.
Ability to perform physical labor and maintain written records of work performed, supplies, equipment, and purchases.
Valid Florida driver’s license and acceptable driving record.
Ability to climb ladders to a height of 35 feet and use scaffolds.
Ability to lift, push, and/or pull 50 pounds; bend, stoop, squat, lean, reach, crawl, stretch, and stand for long periods.
Ability to access all areas of parish facilities and work in varied indoor and outdoor conditions.
Ability to work with minimal supervision and as part of a team.

Nice To Haves

Bachelor’s degree in facilities management, engineering, business administration, or a related field.

Responsibilities

Maintain parish property, grounds, offices, public areas, equipment, and building systems through a preventive maintenance program.
Manage physical operations, including landscaping, refrigeration, HVAC, kitchen equipment, emergency generators, plumbing, water treatment, irrigation, and electrical systems.
Perform routine hands-on maintenance, preventive maintenance, troubleshooting, and minor repairs; coordinate contractors for specialized repairs and larger projects.
Monitor inventory and authorize purchase orders for supplies and equipment.
Ensure timely, cost-effective maintenance and repairs that meet specifications, industry standards, and Diocesan Policy.
Ensure fire and safety inspections are completed, discrepancies are corrected, and facilities comply with safety, sanitation, and applicable regulations in coordination with insurance risk managers.
Conduct annual property inspections, generate work orders, and collaborate on the annual capital budget for maintenance activities.
Prepare required reports and maintain property records, including floor plans, blueprints, equipment manuals, and warranties.
Initiate energy conservation measures where appropriate.
Assign duties and monitor work quality, ensuring staff follow organizational policies, procedures, and safety regulations.
Ensure setups for parish events and hall rentals are completed.
Coordinate with staff and managers to receive and respond to maintenance requests in a timely manner.
Coordinate communication with staff, engineers, and contractors regarding renovations and possible new construction; review or develop plans as appropriate.
Assist with and monitor the department budget, managing expenses within approved constraints.
Liaise with outside agencies on property matters, such as city and county agencies.
Attend building committee meetings for large maintenance projects as required, and parish council or other parish committee meetings as requested.
Work directly with the maintenance committee.
Coordinate and oversee maintenance staff and vendors; supervise staff as appropriate to parish size and structure.
Work extra hours and remain on call for holidays and emergencies as needed.