Facilities Coordinator - Police

City of Delray Beach•Fl 33444, FL

1d•Onsite

About The Position

Highly responsible administrative facility coordinator, customer service, and secretarial position supporting the Special Services division. This position provides primary administrative and vendor coordination to the Special Services division to include the Assistant Chief of Police of Special Services, and the Major of Special Services. This coordinator position handles all building and property oversight as well as a liaison between volunteer assets and command. This role also includes general receptionist duties, such as greeting visitors, answering phones, managing incoming calls, and maintaining a professional presence.

Requirements

Associates Degree from an accredited college or university with major study in Business Administration, Procurement, Public Administration, Finance, Accounting, Economics, Business Law, or a closely related field, with a minimum of five (5) years’ verifiable work experience in advanced administrative support, budgeting and/or moderately complex accounting, work, contract administration, business administration, procurement or purchasing of goods and services, preferably in local government agency.
Or a high school diploma or equivalent with seven (7) years’ verifiable experience in advanced administrative support, budgeting and/or moderately complex accounting, contract administration, business administration, procurement or purchasing of goods and services, preferably in local government agency.
Must have a State of Florida Notary Public or acquire one within one (1) year of employment.
Must possess and maintain a valid Florida driver's license with a clean driving record and have no criminal history.
Ability to utilize personal computers and office software such as MS Word, Excel, Outlook.
Ability to follow written and verbal directives.
Skill at interpersonal relationships.
Exhibits a strong focus on vendor and customer attentiveness.
Performs superb typing, and word processing skills, with speed and accuracy.
Being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies
Be appropriately groomed and attired so as to present a professional image in accordance with the organization's mission, goals, and policies
Report for work promptly and properly prepared at the time and place required by the assignment or orders
Notify the appropriate supervisor of intended absences in accordance with stated rules
Conform with standards and rules regarding use of accrued time
Demonstrate a polite, helpful and courteous manner when engaged in any activity with the public
Operate and care for equipment to manufacturer's specifications and/or within the specified parameters.

Nice To Haves

A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.

Responsibilities

Provides the designated command officers with a broad spectrum of administrative support to include the liaison between command and volunteer personnel.
Act as liaison between City’s Building Maintenance division and vendors.
Oversight of the Police Department Awards Committee.
Schedule meetings, perform inventories, obtain requisitions, and monitor vendor access/work status
Manage all invoices, and recordkeeping for the facility.
Monitors and orders Police Department fuel.
Receives, logs, and routes public records requests related to police matters to the appropriate division.
Receives and distributes mail for the department.
Greets visitors, monitor vendors, answers phones, and routes calls or inquiries appropriately.
Executes special projects and events assigned.
Assists with budget preparation and monitors expenditures as assigned.
Receives and screens calls and refers callers to other departments as appropriate.
Prepare administrative reports and any other necessary communications, as well as policies and procedures and updates
Fosters positive employee relations and employee morale on a City-wide basis.
Performs all functions and responsibilities according to the Palm Beach County Code of Ethics and Florida State Statutes 112.313.