Facilities Coordinator I

Kentucky Farm Bureau Mutual Insurance Company•Louisville, KY

1d•Onsite

About The Position

The Facilities Coordinator I coordinates general and preventive maintenance services and support for Kentucky Farm Bureau Mutual Insurance Company facilities. The role helps provide functional, safe, clean, and well-maintained office environments for associates and guests, working with people throughout the organization and with service providers. The position is on-site at 9201 Bunsen Parkway in Louisville, Kentucky, and reports to the Facilities Manager. The coordinator supports facilities across the organization, including regional offices, and manages services involving cleaning, security and fire systems, recycling, landscaping, HVAC, electrical, plumbing, and other maintenance needs. The role contributes to budgeting, safety and disaster-response planning, vendor and contract management, facility inspections, furniture moves and installations, and timely response to facilities requests. Regular attendance in the office is required; the position involves up to 20% in-state travel and occasional on-call, night, and weekend work.

Requirements

High school diploma or GED.
1–3 years of experience working in a business environment.
Excellent interpersonal and relationship-building skills.
Experience with and ability to perform various general maintenance-related tasks.
Ability and initiative to analyze and solve problems.
Good decision-making and organizational skills.
Professional verbal and written communication skills.
Valid driver’s license and good driving record.
Basic PC knowledge.
Ability to work under time pressure and in a high-volume production environment.
Analytic reasoning ability.
Normal vision and hearing, with or without correction.
Ability to stand frequently and lift up to 75 pounds frequently.
Ability to travel within the state up to 20% of the time.
Ability to meet occasional on-call responsibilities and work occasional nights and weekends.

Nice To Haves

Experience driving large vehicles and proficiency operating a truck and trailer, or the desire and aptitude to learn.

Responsibilities

Coordinate preventive maintenance programs within the annual budget for HVAC, fire and security systems, generators, and other equipment; arrange general repairs and maintenance.
Develop and maintain positive relationships with District Claim Managers and staff, offering collaborative solutions for regional office facility needs and improvements.
Develop, manage, and maintain vendor relationships and contracts for KFB facilities.
Build relationships across the organization to stay connected to business needs and departmental functions.
Provide exceptional customer service to internal and external customers.
Make informed, independent decisions to keep facilities safe and operating efficiently.
Contribute to the annual budget process and manage expenses for production and operating supplies, maintenance, and utilities within the budget.
Support fire evacuation and disaster response plans.
Frequently visit regional locations to inspect facilities and maintain positive relationships with office staff and service providers.
Conduct periodic appraisals of facilities as needed.
Coordinate inspections required to satisfy safety and insurance requirements.
Serve as the primary facilities contact during and after business hours, coordinating requests and ensuring issues are addressed promptly.
Prepare reports to keep leadership informed about activities and facilities-management improvement needs.
Help plan, purchase, schedule, direct, and oversee installation of new modular furniture and relocation of existing modular furniture.
Identify and communicate cleaning issues to the cleaning site supervisor and Manager.
Source and coordinate maintenance repairs, lawn and landscaping, security, and housekeeping services.
Recommend new and additional equipment needs.
Provide support and transportation of goods for company meetings and events as needed, using KFB’s fleet.
Maintain material-handling equipment operating skills and perform routine maintenance.
Maintain regular, predictable attendance and be physically present in the office.
Correspond with Support Services to maintain stock of facilities-related products.
Perform other work-related duties as requested, including cross-training in other positions.