Facilities Coordinator

City of Hope•Irvine, CA

10d

About The Position

The Facilities Coordinator keeps Facilities Services organized, responsive, and ready to support City of Hope’s mission. Working with department leadership, the coordinator organizes supplies and services, supports daily administrative activities, helps collect departmental data, and assists with maintaining compliance with accreditation agencies and other authorities. The role is suited to a resourceful, highly organized professional who enjoys solving problems, building vendor relationships, and improving operational efficiency.

Requirements

High school diploma or GED.
At least two years of related experience, including work with CMMS platforms, preventative maintenance (PM), work orders, equipment inventory, and equipment ordering.
Strong organizational, written, verbal, telephone, and interpersonal skills.
Ability to work independently, manage changing priorities, and collaborate across functional teams.
Basic knowledge of building construction methods, building systems, tools, and equipment.
Valid California driver’s license.

Nice To Haves

Experience working in healthcare.

Responsibilities

Coordinate ordering, procurement, receipt, stocking, and inventory of departmental supplies.
Evaluate inventory and identify opportunities to reduce costs and improve efficiency.
Maintain organized inventory storage areas and the maintenance shop.
Prepare complete requisitions and research vendors, equipment, parts, and services.
Partner with purchasing, receiving, vendors, and accounts payable to resolve issues and keep orders moving.
Meet with vendors, obtain bids, negotiate pricing, and resolve discrepancies.
Coordinate product returns, rentals, outside services, equipment repairs, and replacements.
Issue and dispatch preventive and corrective work orders, helping ensure timely completion.
Coordinate system testing, repairs, departmental training, and computerized data activities.
Support compliance monitoring, facility committee data preparation, minor maintenance projects, and e-waste disposal.