Facilities Coordinator

Millennium•New York, NY

5d•$50,000 - $100,000

About The Position

Millennium is hiring a Facilities Coordinator within Corporate Services & Real Estate, which plans, delivers, and manages the firm’s real estate and workplace services. The team supports employee and guest productivity, connectivity, and service excellence in a commercially efficient environment. Both contract and full-time opportunities are available; applicants should indicate their preferred employment arrangement. The coordinator conducts daily workplace inspections, manages and updates work-order tickets, coordinates meeting and event spaces, and works with vendors to maintain office, pantry, and external conference areas. The role also supports supplier relationships, workplace inventory, purchasing and invoice tracking, building reservations and facilities documentation, mail handling, printer and copier upkeep, minor furniture repairs, emergency escalations, and coverage across designated areas.

Requirements

At least 3 years of facilities management experience.
Strong communication and interpersonal skills, with a commitment to delivering white-glove service.
Sound critical-thinking and prioritization skills in a fast-paced, high-pressure environment.
Excellent time-management skills and meticulous attention to detail.
Demonstrated ownership, thoroughness, and ability to maintain high workplace standards.
A collaborative approach, with the ability to work independently and support the broader team.
Ability to lift up to 50 pounds, as required.
Flexibility to work overtime or weekends as needed.

Responsibilities

Conduct daily floor inspections to identify, prioritize, and promptly resolve workplace and facilities issues.
Monitor, update, and close work-order tickets and provide timely status updates to stakeholders.
Coordinate setup and breakdown of conference rooms, meetings, special events, catering, and food deliveries.
Partner with janitorial, maintenance, project, and other on-site vendors to maintain clean, fully operational office, pantry, and external conference spaces.
Serve as the primary contact for operational suppliers and maintain adequate inventory of essential workplace supplies.
Solicit proposals, create purchase orders, track project invoices, and support timely vendor payments.
Manage building reservations, Certificates of Insurance, floor plans, preventive maintenance schedules, and related facilities documentation in coordination with building management.
Oversee incoming and outgoing mail, copier and printer upkeep, minor furniture repairs, emergency escalations, and coverage needs across designated areas.