Facilities and Operations Manager

Hayward Unified School District•Hayward, CA

About The Position

Under the direction of the Coordinator of Operations and Emergency Preparedness or an assigned administrator, the Facilities and Operations Manager plans, organizes, coordinates, supervises, and evaluates evening, night, weekend, holiday, and after-hours operational programs of the Maintenance and Operations Department. The position directly supervises assigned custodial staff, grounds maintenance crews, facility permit attendants, and after-hours site operations across District schools and facilities. Its focus is shift-level supervision, operational execution, quality assurance, and after-hours and weekend coverage, distinguishing it from the Coordinator of Operations and Emergency Preparedness, whose responsibilities are district-wide and administrative in scope. The manager coordinates facility-use permits, civic center events, after-hours security response, energy-management setbacks, and emergency operational disruptions. This is an FLSA-exempt management classification. Positions are exempt and work 12 months per year. The work takes place indoors and outdoors across multiple District locations, primarily on a flexible schedule covering evenings, nights, weekends, and holidays, with on-call emergency response availability. The role requires driving to sites and includes extended walking and standing, occasional climbing and other inspection-related movements, and lifting objects up to 40 pounds. Hazards include seasonal weather extremes, cleaning chemicals, odors, noise, and possible contact with dissatisfied or hostile individuals at after-hours events. Applicants must have a high school diploma or GED and five years of increasingly responsible custodial and facility operations experience, including at least two years in a supervisory or lead capacity managing operational personnel across multiple facilities. A valid California Class C driver's license and continued insurability under District vehicle insurance coverage are required. College-level coursework in a related field is part of the stated education-and-experience qualification. BSIS training or certification is preferred; CPSI or QAC credentials are highly desirable. Examinations are required for all applicants. The announcement lists a written examination date of November 5, 2026, and anticipates oral examinations during the week of November 16, 2026; dates are tentative and no make-up dates will be offered. The District states that selected permanent or substitute hires must pay for fingerprinting and obtain tuberculosis results before beginning work. The District describes a healthcare-plan contribution of up to $2,500 per year, or cash in lieu of up to $1,350 per year. Full-time employees must purchase medical benefits unless they provide proof of alternate coverage; dental coverage is provided at no charge to employees working at least 20 hours per week, with additional premiums for family coverage paid by the employee. Classified employees participate in CalPERS, and all employees are enrolled in an Employee Assistance Program. Optional benefits include life insurance, short-term disability, and medical and dependent-care flexible spending options. Hayward Unified School District states its commitment to educational equity, inclusion, anti-racism, and safe, supportive learning environments. It seeks equity-minded applicants who value and promote diversity, demonstrate cultural competence and humility, support students furthest from opportunity, and work to disrupt systemic barriers. The District also describes its commitment to equal opportunity and nondiscrimination in its programs, activities, and practices.

Requirements

High school graduation or GED equivalent, supplemented by college-level coursework in facility management, business administration, industrial engineering, supervision, or a related field, or an equivalent combination of education and experience.
Five years of increasingly responsible experience in custodial and facility operations, including at least two years in a supervisory or lead capacity managing operational personnel across multi-site facilities.
Valid California Class C driver's license and ability to maintain insurability under District vehicle insurance coverage.
Knowledge of shift supervision, workload scheduling, and staff development.
Knowledge of custodial, grounds-maintenance, and facilities-operation methods, materials, chemical safety (M.S.D.S./SDS), tools, and equipment.
Knowledge of District Merit System rules, human-resources policies, and collective bargaining provisions for classified personnel.
Knowledge of applicable federal, state, and local safety regulations, including Cal/OSHA, fire codes, and building-security protocols.
Knowledge of facility permit management, civic center procedures, event logistics, energy-management setbacks, and automated building systems.
Ability to plan, organize, schedule, supervise, and evaluate evening, night, and weekend operational personnel across multiple sites.
Ability to exercise independent judgment and administrative discretion when resolving after-hours operational conflicts, security alarms, and emergencies.
Ability to apply labor contracts and Merit System rules in performance management, grievance handling, and shift assignments.
Ability to conduct site quality audits and verify compliance with facility permit agreements.
Ability to communicate clearly and effectively orally and in writing with administrators, staff, vendors, and community groups.
Ability to work flexible hours, including evenings, nights, weekends, holidays, and on-call emergency response duty, and adapt to changing priorities.
Interpersonal skills to work harmoniously with staff, students, administrators, parents, community members, and others.

Nice To Haves

Bureau of Security and Investigative Services (BSIS) training or certification is preferred.
Certified Playground Safety Inspector (CPSI) or Qualified Applicator Certificate (QAC) is highly desirable.

Responsibilities

Plan, schedule, assign, supervise, and evaluate custodial, grounds, and facility-support staff assigned to evening, weekend, and holiday shifts.
Conduct regular site inspections and quality-assurance audits across District schools to assess cleanliness, building security, grounds maintenance, and compliance with established standards.
Assist in prioritizing, scheduling, and assigning routine and urgent work orders, and ensure evening crews have appropriate tools, equipment, and cleaning supplies.
Supervise facility operations for permits, community use, athletic events, and District evening functions, coordinating setup, staffing, and teardown.
Meet with permit holders and community clients; inspect facilities after events, verify compliance with District obligations, calculate damage and equipment fees, and reconcile expense estimates.
Monitor security systems, access controls, and radio communications, and participate in the emergency-response rotation for after-hours alarms, weather disruptions, and facility emergencies.
Ensure assigned evening and weekend staff receive required safety education, personal protective equipment, and hazard-communication training and comply with Cal/OSHA standards.
Oversee night, weekend, and holiday setback programs for building systems, HVAC, and lighting to reduce District energy consumption.
Establish performance standards, conduct formal evaluations, counsel employees, and prepare documentation for recognition or progressive discipline under Merit System rules and labor contracts.
Participate on employee selection panels, conduct unit staff meetings, manage payroll and timekeeping records, and process initial-level formal and informal grievances.
Perform related duties consistent with the scope, level, and exempt nature of the position.

Benefits

District healthcare-plan contribution of up to $2,500 per year or cash in lieu of up to $1,350 per year.
Dental coverage at no charge for employees working 20 or more hours per week; family coverage is available, with any additional premium paid by the employee.
CalPERS retirement program participation for classified employees.
Employee Assistance Program (EAP) enrollment for all employees.
Optional life insurance, short-term disability, and medical and dependent-care flexible spending options.

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