Facilities Accounts Payable Specialist

WESTAMERICA BANK•Fairfield, CA

47d•$21 - $22•Onsite

About The Position

Under the supervision of the Facilities Manager, serves as the departmental interface coordinating activities related to accounts payable, operations and maintenance of the bank's various facilities. The Facilities Accounts Payable Specialist is the primary person responsible for accounts payable and provides administrative support to the department.

Requirements

Previous administrative and accounts payable experience.
Computer proficiency.
Good analytical skills.
Good communication skills.
Good interpersonal skills.
Good organizational skills.
Must be detail oriented.
Mindful of others in the work environment.
A clean, neat and well organized work area is required.
Prioritize multiple tasks.
Applying basic math skills.
Problem resolution.
Verbal and written communications.

Responsibilities

Coordinates activities related to maintenance of bank's facilities.
Responds to telephone calls the same day with emergency calls handled immediately.
Processes work orders.
Contacts branch/department staff if work cannot be performed as scheduled.
Schedules work with Building Engineer or service technician.
Follows up with appropriate branch/department staff to verify work has been performed satisfactorily.
Process Accounts Payable
Open and sort mail and print emailed invoices.
Audit invoices and payment requests prior to submission for payment.
Verifies with branch/department staff and/or department members that work/service has been performed satisfactorily before submitting for payment.
Submit accounts payable for approval.
Once approved, upload Accounts Payable into Power Train.
Update and maintain Accounts Payable Tracker.
Orders and maintains office supplies.
Issues purchase orders and Project Request Forms for proposals.
Performs additional job-related duties as required.